Published date: 27 February 2018

Last edited date: 27 February 2018

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 5 March 2018

Contract summary

Industry

  • Personnel and payroll services - 79631000

Location of contract

London

Value of contract

£160,000 to £181,000

Procurement reference

PRJ615

Published date

27 February 2018

Closing date

5 March 2018

Contract start date

1 April 2018

Contract end date

31 March 2019

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

NEL Commissioning Support Unit (NEL CSU) is seeking an experienced professional Payroll services for its customers. The requirement is to provide end to end payroll and associate services including HR transactions for 15 NHS Clinical Commissioning Groups (CCGs) that will reduce further to 11 CCGs with effect from 1st July 2018. The supplier should have current payroll experience of working with CCGs ideally with a strong operational base within London thus allowing for adequate contract support. The contract is for a fixed period for one year only. The contract will commence on 1st April 2018 and end on 31st March 2019.

The scope of the service required is to undertake HR and payroll inputting on ESR (Electronic Staff Record) and to have an excellent understanding of NHS terms and conditions including knowledge of Officer Holder set up on ESR. The provider should have in depth understanding of NHS Pensions and GP SOLO schemes.
In support of the service to be delivered the supplier will use the following application software:
• ESR (Electronic Staff Records)
• NHS Pensions On Line
Initial high-level requirements that have been identified include the following:
• Seamless interface and integration with NHS-mandated providers and their associated systems (Electronic staff record, NHS Pensions agency, etc) to ensure accurate and timely payment of remuneration to all eligible staff and office holders on CCG payroll.
• Accuracy is achieved in all payments
• Ongoing changes in circumstances are reflected in payroll records as appropriate and in a timely manner
• Payments and associated payroll and HR administration are carried out professionally and to a maximum level of accuracy, and queries either from the Client or individual member of staff are dealt with satisfactorily and in a timely manner.
• Robust system stability, data security, controlled access, data backup and disaster recovery processes and procedures;
• Project management during contract mobilisation, which shall parallel process prior to full operational launch;
• Remote help-desk support and initial on-site training for HR staff
• Structured management reviews for the continuous improvement and refinement of the support service;
• The supplier shall ensure that their staff involved in the processing of assignments are fully aware of all conditions of service and statutory legislation requirements and ensure that they are rigidly applied.
• The Client's payroll will be processed in accordance with timetables agreed between NEL CSU and the supplier each year.
Please see attached detail Payroll Specification document.

Please note that TUPE is applicable for this. Please TUPE information attached.

More information

Attachments

Additional text

Please submit your quotation to nelcsu.clinical-procurement@nhs.net by close of play 12:00 noon 05.03.2018

Please include the PRJ615 reference number and the tender title.

About the buyer

Contact name

Taofeeq Ladega

Address

2nd Floor
1 Lower Marsh
LONDON
SE1 7NT
England

Telephone

02030495875

Email

taofeeq.ladega@nhs.net

Website

www.nelcsu.nhs.uk