Published date: 14 July 2017

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 11 August 2017

Contract summary

Industry

  • Software package and information systems - 48000000

  • Industry specific software package - 48100000

  • Operating system enhancement software package - 48213000

    • Miscellaneous networking software package - 48219000

    • Administration software package - 48219300

    • Document creation software package - 48310000

    • Document management software package - 48311000

    • Scanner software package - 48318000

    • Software package suites - 48422000

    • Database and operating software package - 48600000

    • Data security software package - 48732000

    • Office automation software package - 48920000

    • Development software package - 48983000

    • IT software development services - 72212517

    • Database and operating software development services - 72212600

    • Database software development services - 72212610

Location of contract

B69 3DB

Value of contract

£0

Procurement reference

SCC 363

Published date

14 July 2017

Closing date

11 August 2017

Contract start date

1 October 2017

Contract end date

30 September 2020

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

Tender for the Digitisation of Record at Sandwell Register Office

The Sandwell Metropolitan Borough Council has original registration documentation (births, deaths and marriages) dating back to 1837. Many of these documents are in a poor and deteriorating state of repair and we need to ensure their continued preservation. In addition, the records are accessed on a regular basis to provide copy documents to customers, which accelerates the deterioration process and is time-consuming (conducting manual searches). The Council is seeking to digitise this service and is seeking a Supplier to carry out the services specified within this tender document.

Tenderers are expected to undertake their own assessment of the scope of the work but, as an estimate, it is expected to involve approximately 5000 registers, not all the registers will be allowed to be taken off-site in one visit. The successful tenderer will be expected to carry out this process in stages. The maximum period allowed for this will be up to 3 years from the Contract Commencement Date. The Contract Commencement Date shall be 1st October 2017 for a period of 3 years until 30th September 2020, unless it is otherwise terminated in accordance with the provisions of the Contract.

The Council will be using the In-tend e-Tendering System for this Procurement exercise, please visit https://in-tendhost.co.uk/sandwellmbc to access the Sandwell MBC In-tend Supplier Portal.

From here you will be able to register your company, express an interest in the opportunity, and gain immediate access to the ITT and other related documents.

In Order To View the On-Line Questionnaire and Submit a Tender, you will be required to` Opt-In`.

Please be mindful that if you are cut and pasting your question responses onto the On-Line Questionnaire that you do so from a notepad document, this is due to the fact that some special characters are not accepted within the On-Line Questionnaire.

For a Step by Step user guide to the Sandwell MBC In-tend Supplier Portal please click on the `Guidance for Suppliers` section of the website. All procurement responses must be carried out via the Sandwell MBC In-tend Supplier Portal.

If you require further assistance in respect of the system please contact the In-tend support team on 0844 272 8810.

Closing date: Friday 11 August 2017 at 15:00hrs

More information

Links

Additional text

Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Carole Le Roux

Address

Freeth Street
Oldbury
West Midlands
B69 3DB
United Kingdom

Telephone

0121 569 3628

Email

carole_leroux@sandwell.gov.uk