Published date: 29 September 2021

Last edited date: 9 November 2021

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 11 November 2021, 11:59pm

Contract summary

Industry

  • Software package and information systems - 48000000

Location of contract

IP12 1RT

Value of contract

£0 to £400,000

Procurement reference

2113-TEN-O

Published date

29 September 2021

Closing date

11 November 2021

Closing time

11:59pm

Contract start date

1 March 2022

Contract end date

29 February 2024

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Gateway to Homechoice is made up of a group of seven local authorities within the Gateway partnership as below:
1. Babergh District Council
2. Braintree District Council
3. Colchester Borough Council
4. East Suffolk Council
5. Ipswich Borough Council
6. Maldon District Council
7. Mid Suffolk District Council

The partnership is looking to reprocure its IT system and will need an integrated housing register, choice-based lettings and homelessness system with the following requirements:

o Unlimited number of licences available/users of the system
o Online registration and housing register application process
o Ability for applicants to view and edit their housing register information
o Document upload facility for applicants to provide verification documents
o Secure customer portal where customers can access their account
o Built-in logic so that the system determines Band and bedroom need taken from the Gateway Allocations policy
o Built-in logic for shortlisting - a dynamic shortlisting whereby the system shortlists properties based on the Allocations policy and a
o Homelessness module which links to the housing register module and also adheres to the data collection requirements set by the Ministry of Housing, Communities and Local Government
o Customisable Enhanced Housing Options wizard
o Complete data migration from existing system(s) into the software provided will be required as part of implementation

There are also approximately 40 housing providers that use the system to advertise their void properties and to shortlist applicants and allocate their properties.

Whilst this is a joint procurement, contracts will be held with each member of the group separately.

More information

Links

Additional text

The tender documentation is free to access on the following link.

https://in-tendhost.co.uk/eastsuffolk

Is a Recurrent Procurement Type? : Yes

About the buyer

Contact name

Mark Fisher

Address

Station Road
Melton
Woodbridge
IP12 1RT
United Kingdom

Telephone

+44 1502523671

Email

mark.fisher@eastsuffolk.gov.uk