Published date: 11 February 2022

Closed future opportunity - This means that a potential contract has passed its approach to market date. A buyer can choose to consider any supplier interest or convert this notice into an opportunity ready for live procurement.


Approach to market date: 25 March 2022

Contract summary

Industry

  • Computer equipment and supplies - 30200000

Location of contract

SW1P 4DF

Value of contract

£450,000

Procurement reference

CF-0217100D58000000L5A4EAK1

Published date

11 February 2022

Approach to market date

25 March 2022

Contract start date

16 August 2022

Contract end date

15 August 2025

Contract type

Supply contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

This is an accelerated procedure.

Justification

This notice aims at reducing time limits for receipt of tenders.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The Authority intends to issue a Contract Notice to tender for the purchase of multifunctional Mobile Biometric Enrolment (MBE) devices from a single supplier. The aim is to: reduce the need for wet ink capture and enable a solution which can connect to the Authority's biometrics database to digitally enrol fingerprint and biographic data.
The solution will consist of a fingerprint scanner with MRZ functionality, which can communicate with an Android smartphone with an electronic notebook application. The tendered contract will also include a requirement for maintenance and support of the devices for a minimum 3-year period.
The Authority completed soft market testing in relation to this matter in 2021. (For more on that see the link below.)* The aim of this PIN is to notify Suppliers in advance, of the Authority's intention to issue an ITT for the supply of MBE devices, that can meet the standards/requirement set out in the Specification document (see link to document). Any product/prototype will be assessed and physically tested as part of the ITT evaluation criteria, to ensure it meets the need for both identity verification and enrolment on to the Authority's biometrics database in a mobile environment, as per the Specification. Suppliers need to note that a product/prototype device (device) must be with the Authority for testing no later than Wednesday, 11th May 2022 at 15:00. If a Supplier fails to submit a device by this date and time, they may be deemed to have not submitted a compliant bid and that may lead to exclusion from the competition at the Authority's absolute discretion.

The Authority will not meet any costs or expenses incurred by Suppliers in participating in the procurement, including, but not limited to, the costs associated with providing a product/prototype for testing. The Authority cannot guarantee the condition of the device post testing. If a supplier wishes to have their device returned this will be at their own arrangement cost and expense. In addition, and at their own cost and expense, during the testing period the Supplier agrees to provide sufficient guidance and support to enable the use of their device during the evaluation (expected to be 5 weeks (approx.) in duration).

The purchase of any device from the awarded Supplier may be based on the final device being able to pass all testing criteria to an acceptable level prior to commencement of the tendered contract. The expected number of units to be ordered is approximately 150.

* Mobile Biometrics Enrolment - Contracts Finder
https://www.contractsfinder.service.gov.uk/notice/5163bd2f-8792-4df8-a563-afa69531c4e5?origin=SearchResults&p=1

More information

Links

Additional text

This PIN is released for prior information only. This PIN does not formally signify the beginning of any procurement exercise by the Authority, nor does it constitute a commitment by the Authority to undertake a procurement. However, in the event that the Authority decides to formally commence a procurement pursuant to this PIN, a separate Contract Notice will be published using the Restricted Procedure. If a separate Contract Notice is published the Authority may rely on the publication of this notice to utilise the minimum time-frames permissible for the receipt of tenders and stages of a procurement.Any future procurement related to this PIN will be managed electronically via the Authority's e-Sourcing portal (JAGGAER). If you have not yet registered on the e-Sourcing Portal before, this can be done online at https://homeoffice.app.jaggaer.com by following the link 'To register click here'. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.Once you have registered on the e-Sourcing Portal, a registered user can express an interest for a specific procurement. This is done by emailing ewa.klimek@homeoffice.gov.uk. Your email must clearly state: the name and reference you wish to register for; the name of the registered supplier; and the name and contact details for the registered individual sending the email. The email will be processed and then the buyer will enable the supplier to access the procurement online via the e-Sourcing Portal. The registered user will receive a notification email to alert them once this has been done.For technical assistance on use of the eSourcing Portal please contact the JAGGAER Supplier Helpdesk at customersupport@jaggaer.com or 0800 069 8630 (0800 - 1800hrs).The Authority is seeking expressions of interest from Suppliers, to inform whether there is sufficient competition in the market able to meet the core requirements. Expressions of interest must be sent by email to ewa.klimek@homeoffice.gov.uk confirming the Supplier has read the Specification linked to this PIN and understands the minimum timelines to provide a device for testing.

About the buyer

Contact name

Ewa Klimek

Address

2 Marsham Street
London
SW1P 4DF
GB

Telephone

+44 (0)2070354848

Email

ewa.klimek@homeoffice.gov.uk