Provision of Finance System

Contract summary

Industry

• Inventory management software package - 48430000

• Financial analysis and accounting software package - 48440000

• Enterprise resource planning software package - 48451000

Show additional CPV codes for this notice

• Procurement software package - 48490000

Location of contract

RG31 7SD

Value of contract

£0 to £581,703.72

Procurement reference

1359

Published date

4 December 2024

Closing date

25 September 2024

Closing time

2pm

Contract start date

8 November 2024

Contract end date

7 November 2028

Contract type

Service contract

Procedure type

Other: Framework - CCS G Cloud 14

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

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Description

With Sage 1000 at end of life and support ceasing in December 2024, the Finance System
Replacement Project will procure and implement a new and modern finance system, to
replace Sage 1000 and V1. In addition, the project will review and refresh our processes
and procedures, introducing new ways of working in Finance and Procurement, introducing
automation where possible. The introduction of a modern cloud solution will enable
improved integration, a functionally richer system minimising manual tasks, the introduction
of data visualisations and reduction of organisational risk. This will improve productivity and
produces cost efficiencies in the longer term. This will lead to effective use of resources,
providing taxpayers value for money. In addition, post pandemic accelerated enhanced
hybrid working, resulting in the need for flexible authorisation methods. A key requirement
of the new system is to accommodate this way of working.
As part of the procurement process, the Authority conducted preliminary market
engagement in September and October 2023 to refine our requirement and as a fact finding
exercise to understand the market, the types of solutions available, compliant route to
market to conduct the procurement exercise, costs to procure the systems and cost, time
and effort needed in implementing the system and whether our draft specification was clear
and concise for the suppliers to bid for the tender.
Prior Information Notice (PIN) was published on the Find a Tender portal on 29th August
2023 and a corrigendum changing the modalities of the market engagement exercise was
published on 5th September 2023 to invite suppliers for market engagement exercise.
The Authority utilised G Cloud 14 Framework under CCS to award the contract.

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Award information

Awarded date

29 October 2024

Contract start date

8 November 2024

Contract end date

7 November 2028

Total value of contract

£581,703.72

This contract was awarded to 1 supplier.

Technology One UK Ltd

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About the buyer

Contact name

Shuvham Bhandari

Address

Newsham Court
READING
RG317SD
England

Telephone

07785925716

Email

bhandaris@rbfrs.co.uk