Financial Software System

Contract summary

Industry

• System and support services - 72250000

Location of contract

pe15 8nq

Value of contract

£240,000

Procurement reference

Financial Software System

Published date

20 December 2024

Closing date

17 December 2024

Closing time

9am

Contract start date

1 April 2026

Contract end date

31 March 2029

Contract type

Service contract

Procedure type

Other: In accordance with regulation 32

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

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Description

The Council considers that the award of the contract to UNIT4 is permitted by Regulation 32(2)(c) of the Public Contract Regulations 2015 (PCR). Regulation 32 of the PCR allows contracting authorities to award a public contract by a negotiated procedure without prior publication in specified circumstances. Regulation 32(2)(c) allows the award of a public contract by negotiated procedure without prior publication for reasons of extreme urgency brought about by events unforeseeable by the contracting authority, where the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with. UNIT4 gave notice that it would unilaterally withdraw its on premise software support from31st December 2024 and the Council considers that it has insufficient time to conduct market testing, performing a full scoping and specification exercise, carrying out an adequate procurement exercise and implementing a new cloud based solution. This is one of the Council's most fundamental and strategic software systems and the Council cannot risk operating on an unsupported finance system. Accordingly, the award of a contract to UNIT4 pursuant to Regulation 32(2)(c) is necessary, for reasons of extreme urgency, to enable the Council to ensure that it has business continuity and maintains statutory compliance. The Council has awarded a contract to UNIT4 for the minimum necessary period offered by UNIT4 and the Council will therefore be able in that time to review its potential options and carry out a procurement exercise.

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Award information

Awarded date

17 December 2024

Contract start date

1 April 2026

Contract end date

31 March 2029

Total value of contract

£240,000

This contract was awarded to 1 supplier.

UNIT4 Business Software Limited

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About the buyer

Contact name

Procurement

Address

Fenland District Council
Fenland Hall, County Road
March
PE15 8NQ
England

Telephone

01354622429

Email

Procurement@fenland.gov.uk