Published date: 10 May 2019

Last edited date: 10 May 2019

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 28 May 2019

Contract summary

Industry

  • Computer equipment and supplies - 30200000

  • Scanning services - 79999100

Location of contract

North East

Value of contract

£750,000 to £1,500,000

Procurement reference

SR174089354 (2)

Published date

10 May 2019

Closing date

28 May 2019

Contract start date

5 August 2019

Contract end date

4 August 2022

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The Authority intends to award a single supplier contract for the provision of a cheque processing solution. The service consists of three elements:
1.The provision of scanning hardware, at the Authority's premises (Shipley and Cumbernauld), capable of scanning and extracting data from cheques and supporting payment documentation, such as payslips, etc.
2.The provision of Software as a Service (SaaS) operating software capable of;
a.reconciling cheques and payslips
b.validating HMRC reference numbers
c.handling exceptions
d.sending cheque image files for clearing
e.uploading on to The Authority infrastructure
f.providing Management Information
3.The provision of support service requirements.
Lease equipment model and purchase equipment model options will be considered.
Solution must include Magnetic Ink Character Recognition (MICR), Optical Character Recognition (OCR) and Intelligent Character Recognition (ICR). Solution must be fully implemented by 02/03/2020 and no later.
The Supplier must work with The Authority's IT Infrastructure team and The Authority's banking provider, during the implementation phase of the project.
Award criteria:

Award Criteria: Social, Environmental & Innovative Characteristics / Weighting: 5%
Award Criteria: Technical Merit - Background Services (including implementation) / Weighting: 5%
Award Criteria: Technical Merit - Hardware / Weighting: 15%
Award Criteria: Technical Merit - Software as a Service (SaaS) - General Elements / Weighting: 15%
Award Criteria: Technical Merit - Software as a Service (SaaS) - Functional Requirements / Weighting: 15%
Award Criteria: Technical Merit - Support Services / Weighting: 5%

More information

Attachments

Links

Additional text

Any selection of tenderers will be based solely on the criteria set out for the procurement.
HMRC uses an HMRC instance of SAP Ariba Sourcing Pro (thereafter referred to as HMRC's SAP Ariba) and this must be used to express an interest and/or bid for the opportunity. (Further information about HMRC's SAP Ariba is available on the HMRC website: www.hmrc.gov.uk/about/supplying.htm). Economic operators who have used HMRC's SAP Ariba previously will be registered as part of the HMRC Ariba Supplier Network and you should access the system to obtain your account ID number. Contact details on the system should be checked and, where necessary, additional users added to help avoid multiple registrations for the same organisation. Previously registered users having difficulty recovering their account ID number or identifying users within their organisation should email for assistance sapariba.hmrcsupport@hmrc.gsi.gov.uk Economic operators using HMRC's SAP Ariba for the first time, including suppliers who are already registered on the wider SAP Ariba supplier network, will need to register at http://hmrc.supplier-eu.ariba.com/ad/register/SSOActions?type=full. You will receive a system generated email asking you to activate your SAP Ariba supplier account by verifying your email address. Once you have completed the activation process you will receive a further email confirming the 'registration process is now complete' and providing you with 'your organisation's account ID' number. If an email response from HMRC is not received within one working day of your request, please re-contact sapariba.hmrcsupport@hmrc.gsi.gov.uk notifying non-receipt and confirming when your registration request was first made.
Once you have obtained 'your account ID' number, please email e.procurement@hmrc.gsi.gov.uk no later than 12:00 on 20/05/19 with the following information as confirmation that you wish to express an interest and/or bid for the opportunity:
The contract reference
Your HMRC SAP Ariba account ID: AN
Your organisation's name
Your name
Your email address
Your telephone number
Economic operators who have complied with the foregoing will receive an e-mail confirming access to the online questionnaires. If access is not provided within one working day, please contact e.procurement@hmrc.gsi.gov.uk notifying non-receipt and confirming when your request for access to the online questionnaires was first made. Questionnaires must be fully completed (and any associated hard-copy documents received by HMRC) no later than 12:00 on 28/05/19. The deadline for clarification questions is 17/05/19 with responses provided by the 20/05/19 which will allow the required 6 days for the information to be considered. Tenders not submitted in the required form (or containing the requested information) may be rejected. HMRC does not bind itself to accept any tender and reserves the right to accept any p

About the buyer

Address

5th Floor west 3
Ralli Quays
Salford
M60 9LA
England

Email

e.procurement@hmrc.gov.uk