Published date: 8 January 2021

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 12 October 2020, 5pm

Contract summary

Industry

  • Garments - 18300000

  • Special clothing and accessories - 18400000

  • Special clothing - 18410000

    • Clothing accessories - 18420000

    • Hats and headgear - 18440000

    • Hats - 18441000

    • Headgear and headgear accessories - 18443000

    • Promotional services - 79342200

    • Event services - 79952000

    • Photographic and ancillary services - 79960000

    • Specialised photography services - 79961300

    • Other community, social and personal services - 98000000

    • Miscellaneous services - 98300000

Location of contract

SR1 3SD

Value of contract

£0.01 to £1,375,000

Procurement reference

UoS/Gowns & Photography/0720 - AWARD

Published date

8 January 2021

Closing date

12 October 2020

Closing time

5pm

Contract start date

1 February 2021

Contract end date

30 November 2023

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The University of Sunderland is inviting tenders to supply gowning and photography services for its graduation ceremonies each year (in the UK), at both its Sunderland and London Campuses, commencing with our Spring/Summer 2021 ceremonies. After initial tender evaluation, the top 3 scoring suppliers (unless unable to catch up) will be invited to demonstration/presentations.

The summer ceremonies at Sunderland (usually held in July) take place over a week (2 events per day), whilst London (usually held in May, but may be brought forwarded to April 2021) are over 1/2 days (up to 2 events per day).

The winter ceremonies at Sunderland (usually held in November) take place over 2/3 days (up to 2 events per day), whilst London (usually held in October) are over 1/2 days (up to 2 events per day).

Each graduation ceremony is a special celebration for students, their guests, staff and VIP's and we want to ensure everyone who attends has the best day possible. Therefore, the University of Sunderland requires high quality, academically specific gowns, hoods, and hat hire for its students, VIP's, Executive and staff on the graduation event. Whilst also supplying a professional photography and framing service for graduates and honorary graduates and their guests.

A fully secure online and offline ordering facility for graduands along with details of discount offers, clear information, eg sizing, booking process, payment options, cancellation policy, etc is essential to ensure an exceptional customer service experience.

The tender is for a period of 3 years' with the option to extend for 2 years' in annual increments, commencing with the Spring/Summer 2021 ceremonies.

Overall contract value is estimated at £1,375,000 over 5 years' maximum contract length ie £275,000 per annum (made up of £200,000 Sunderland and £75,000 London), although there are no guarantees on spend level). We also reserve the right to spend a further 50% of the anticipated spend, subject to changes to requirements across the University for the duration of the award.

Award information

Awarded date

11 January 2021

Contract start date

1 February 2021

Contract end date

30 November 2023

Total value of contract

£0

This contract was awarded to 1 supplier.

Ede & Ravenscroft Ltd

Address

93 Chancery Lane , Unit 51, London, Cambridgeshire, United Kingdom, WC2A 1DU

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Contact name

Andrea Brook

Address

City Campus
Chester Road
Sunderland
SR1 3SD
United Kingdom

Telephone

0191 515 2851

Email

andrea.brook@sunderland.ac.uk

Website

http://services.sunderland.ac.uk/finance/sections/procurement/