Published date: 21 November 2018
This notice was replaced on 5 March 2019
This notice does not contain the most up-to-date information about this procurement. The most recent notice is:
Awarded contract (published 5 March 2019)
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Printed matter and related products - 22000000
Location of contract
South West
Value of contract
£492,070
Procurement reference
DORST001-DN375101-41473916
Published date
21 November 2018
Closing date
27 December 2018
Contract start date
1 March 2019
Contract end date
28 February 2022
Contract type
Supply contract
Procedure type
Open procedure
Any interested supplier may submit a tender in response to an opportunity notice.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
Printing services are required to meet the needs of the Council in respect of (1) its delivery of all elections, (2) the Annual Electoral Registration Canvass and ongoing electoral registration work. The Council intends to establish an agreement for 3 years for the election and electoral registration printing materials as follows-
• Ballot papers and Corresponding Numbers Lists (CNLs)
• Postal vote ballot packs
• Poll cards
• Large print ballot papers
• Grass skirts
• Canvass Household Enquiry Forms (HEFs)
• Invitations to Register (ITRs)
• Household Notification Letters (HNLs)
• Annual Postal Vote Personal Identifier (PI) Refresh letters
This shall include but is not limited to providing a full print and design service delivering poll cards, ballot papers, postal vote packs and relevant electoral registration forms.
Scheduled elections for the next three years: -
• May 2019 - Dorset Council and all 163 parish and town councils within the Dorset area
• May 2020 - Police and Crime Commissioner election
The Contract will cover the elections listed above, and any unscheduled by-elections, referenda or poll that may arise. Contractors submitting a tender will be expected to demonstrate a successful track record in supplying electoral printing. They must fulfil all legislative requirements and must be able to meet the required deadlines and any performance standards set by the Electoral Commission.
About the buyer
Contact name
Gayle Acors
Address
Dorset County Council
County Hall
Dorchester
DT1 1XJ
United Kingdom
Telephone
+44 1305221278
Website
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