Published date: 14 November 2019
Awarded contract - This means that the contract has been awarded to a supplier.
Contract summary
Industry
School cleaning services - 90919300
Location of contract
PE29 3BN
Value of contract
£970,000
Procurement reference
2019/S 215-527970
Published date
14 November 2019
Closing date
12 April 2019
Contract start date
1 September 2019
Contract end date
31 August 2024
Contract type
Service contract
Procedure type
Restricted procedure (above threshold)
A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
ACES Academies Trust currently comprises one secondary School (Hinchingbrooke School) and one primary school (Cromwell Academy), both situated on the western approaches to Huntingdon and located 500 m apart.
All schools within the Trust offer an environment for students to flourish and achieve their full potential through creativity. The schools have facilities constructed within the last 5 years through to a Grade 1 listed property at Hinchingbrooke School dating back to the mediaeval times.
Tender Information
The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the schools' facilities. The high-quality service levels proposed should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.
The basis and rationale that the client requires the successful supplier to operate to at all times is being able to provide a school that is fit for purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.
The contract being tendered is for 3 years in duration from 1.9.2019 until 31.8.2022 with the option to extend upon agreement with the Client, for a further 2-year period. The contract will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
Current Cleaning Arrangement
At present there are 23 cleaning staff employed at Hinchingbrooke School where the structure is:
- 1 non-working cleaning supervisor,
- 21 cleaning operatives,
- there is 1 cleaner present in school during the day.
At present there are 3 cleaning staff employed at Cromwell Academy where the structure is:
- 1 working cleaning supervisor,
- 2 cleaning operatives.
The annual value of the current contract is 193 827 GBP.
There are incumbent members of cleaning staff who are members of the LGPS.
Please be advised that the Trust has a minimum requirement for a supplier's employer's liability/public liability and professional indemnity insurance of 5 000 000 GBP.
The minimum annual turnover that your organisation must have achieved to be considered for this opportunity is 1 000 000 GBP.
More information
Previous notice about this procurement
ACES Academies Trust - Tender for Cleaning Services
- Opportunity
- Published 14 March 2019
Links
-
- https://litmuspartnership.co.uk/sq/hinchingbrooke/
- Bidding documents
- SQ Documentation ~ ACES Academies Trust
Additional text
-
Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The Selection Questionnaire and associated documents can be obtained at: https://litmuspartnership.co.uk/sq/hinchingbrooke/
The closing date for receipt of the Selection Questionnaire is 12.4.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
Award information
Awarded date
28 July 2019
Contract start date
1 September 2019
Contract end date
31 August 2024
Total value of contract
£708,007.89
This contract was awarded to 1 supplier.
Cleantec Services Ltd
Address
Watford
United KingdomReference
None
Supplier is SME?
Yes
Supplier is VCSE?
No
About the buyer
Contact name
The Litmus Partnership
Address
ACES Academies Trust
Brampton Road
Huntingdon
PE29 3BN
England
Website
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Closing: 12 April 2019
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