Published date: 6 February 2024

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 8 March 2024, 12pm

Contract summary

Industry

  • Laundry washing, dry-cleaning and drying machines - 42716000

  • Installation services of laundry washing, dry-cleaning and drying machines - 51543400

  • Laundry-management services - 98311100

    • Laundry-operation services - 98311200

Location of contract

ST5 5BG

Value of contract

£902,000

Procurement reference

IT-182-265-KU/421/DP/CS/2023

Published date

6 February 2024

Closing date

8 March 2024

Closing time

12pm

Contract start date

1 June 2024

Contract end date

31 May 2029

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Tenders are invited from interested parties for the provision of Laundrette Facilities at Keele University in accordance with the 'Tender Specification and Contract Document' referred to in Section 2 of the Invitation to Tender (ITT) documentation.

The contract for the provision of Laundrette Facilities will operate on a concession basis (a Services Concession Contract). Tenderers should therefore note the following critical contract requirements:

The consideration (payment) to the appointed Tenderer ("Concessionaire") will consist solely in the right to exploit the services that are the subject of the contract. There will be no payment from the University to the Concessionaire.

The University will transfer to the Concessionaire the operating risk in exploiting the services.

All Tenderers must adhere to the critical contract requirements detailed above. Any Tenderer who submits a Tender on a different basis that fails to meet these critical contract requirements will be deemed to have submitted a non-compliant tender and will not be considered further.

The Concession Contract for the provision of Laundrette Facilities will run for a five-year duration with an option to extend for a further three years commencing from 1st June 2024. The estimated total value of the Concession Contract over its duration (including the extension option if this is taken up) is £902,000 (VAT is zero rated). The University gives no guarantee whatsoever as to the level of business that will be achieved by the Concessionaire under the Concession Contract and the estimated value is based on previous transactions over the last eight years.

The delivery, installation and commissioning of the Laundry Equipment and the associated refurbishment works required must be fully completed by 1st September 2024.

The Concessionaire shall be required to pay a Rebate to the University in accordance with the requirements detailed in the Commercial Evaluation (detailed on pages 24 and 47-48 of the ITT) and in the Tender Specification and Contract Document).

Given the need for one Concessionaire to co-ordinate the delivery of all of the goods and services required, the Concession Contract has not been divided into lots.

More information

Links

Additional text

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/universityofkeele/aspx/Home

Tenders must be submitted electronically via: https://in-tendhost.co.uk/universityofkeele/aspx/Home

In order to assist Tenderers in preparing their tender submission, the University will be holding a collective site visit on 22nd February 2024 with all potential tenderers attending at the same time. It is a mandatory requirement that all Tenderers attend the site visit. Tenderers should note that the University is not in a position to offer any alternative dates.

The site visit is not part of the scoring assessment and is offered to Tenderers by way of informing their Tender responses only.

Following publication of the ITT, a communication will be issued to all Tenderers through the In-tend portal giving further details in respect of the site visit. Tenderers will then be asked to confirm their attendance including the names, positions and email addresses of their attendees via the Portal.


Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Darren Pearce

Address

Keele
Staffordshire
West Midlands
ST5 5BG
United Kingdom

Telephone

01782 734124

Email

d.pearce@keele.ac.uk