Published date: 14 January 2025

This notice was replaced on 28 May 2025

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 28 May 2025)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Ice cream and similar products - 15555000

  • Non-alcoholic beverages - 15980000

  • Catering services - 55520000

Location of contract

England

Value of contract

£324,000

Procurement reference

DDDC001-DN757721-71959493

Published date

14 January 2025

Closing date

13 February 2025

Closing time

12pm

Contract start date

1 April 2025

Contract end date

31 March 2028

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Derbyshire Dales District Council (the Council) is seeking a concessionaire(s) to provide ice cream and refreshments on a concession basis. Refreshments include but are not limited to, waters, juice and carbonated drinks and excludes alcohol and hot drinks. The procurement is split into lots based on locations. The lots are within the Councils geographic area and include recreational parks, car parks and the Matlock Bath illuminations event (held during September and October)

Available Lots

Lot 1 - Derwent Gardens, Matlock Bath excluding the illuminations period.
Lot 2 - Derwent Gardens, Matlock Bath Illuminations period only.
Lot 3 - Artists Corner, Matlock Bath
Lot 4 - Station Yard Car Park, Matlock Bath
Lot 5 - Recreation Ground, Bakewell
Lot 6 - Granby Road Car Park, Bakewell
Lot 7 - Shawcroft Car Park, Ashbourne
Lot 8 - Hall Leys Park, Park Head and Boating Lake, Matlock

A Concessionaire may bid for multiple lots. Each Lot will be evaluated and awarded in accordance with the evaluation criteria and methodology detailed in the Process Overview Part One document.

Where a concessionaire bids for multiple lots, they must be able to provide the concession on each site in accordance with the specification.

The initial contract is for a fixed 3-year period.

The Lot 1 concession will operate from 1 April 2025 to 31 March 2028, excluding the months the illuminations event is held which is currently September and October.

The Lot 2 concession will operate for the 2025, 2026 and 2027 illuminations events. The councils event team will confirm the Illuminations event dates on an annual basis.

The Lot 3 to 8 concessions will operate from 1 April 2025 to 31 March 2028 inclusive.

There will be an option to extend the contract for a further 1 + 1 year period at the discretion of the Council.

More information

Links

Additional text

The procurement is being managed electronically, using the councils e-tendering system, please select the link below which will transfer you to our e-tendering system where you can register your interest and access the documents. The council will only accept expressions of interest through the e-tendering system.

About the buyer

Contact name

Sherry Russell

Address

Town Hall
Bank Road
Matlock
DE4 3NN
United Kingdom

Email

sherry.russell@derbyshiredales.gov.uk

Website

https://www.derbyshiredales.gov.uk/