Published date: 10 December 2015

This notice was replaced on 22 November 2016

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 22 November 2016)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Security services - 79710000

Location of contract

CV2 1ED

Value of contract

£360,000

Procurement reference

2015/S 238-431443

Published date

10 December 2015

Closing date

8 January 2016

Contract start date

1 August 2016

Contract end date

31 July 2019

Contract type

Service contract

Procedure type

Restricted procedure

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The successful tenderer will be required to provide security services at Henley College Coventry which is a vibrant and friendly, medium sized FE College that provides education, training and apprenticeships for approximately 5000 part-time and 1600 full-time students.
The College has an excellent reputation for vocational courses in a wide range of areas including engineering, hospitality and catering, health and social care, hair and beauty, computing and sport. Study options are available at all levels up to and including higher education.
Henley College Coventry's redevelopment has now been completed and was officially opened in March 2014. The £8million facilities at Henley College Coventry includes a new entrance hall with an exhibition space to display learners' work, a new block with 14 large classrooms and state-of-the-art conference facilities, four new hair and beauty salons, a lively restaurant, a sports and fitness centre, and a Grade One nursery. Henley College Coventry believes in providing the best possible learner experience.
The contract being tendered is for three years from 1 August 2016 concluding on 31 July 2019, with an option for a further extension at the end of the contract term and will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis.
At present the College employs two guards (one being the Supervisor on days) from approximately 07:00 to 19:00 hours. A third guard covers nights from 19:00 to 07:00 hours. These guards also work weekends, with another guard required for cover on either days or nights.
Current costs are in the region of £120,000.00 + VAT per annum.
We expect the successful contractor to be able to bring innovation and excellence as part of the contractual relationship, as well as the desire to be proactive in the management of the Security Services Contract moving into this contractual term.
It is the objective of this tender for the successful contractor to have in place a management support structure, site supervision and training plan that ensures that all locations are kept secure at all times and that the required specification is achieved consistently.
The College's objectives:
• To build upon the already improved standards of security within the College
• To receive a service that complies with the service standards
• To maintain a secure working environment for all students and staff, within the College
• To receive pro-active management support for the security staff
• To hold regular review meetings with the successful contractor
• To support the Contractor in working with Students with regard to work experience and apprenticeships
• To achieve overall value for money

More information

Links

Additional text

Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/henley_college_coventry_security

The closing date for receipt of the Pre-Qualification Questionnaire is 8.1.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.

It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

About the buyer

Contact name

The Litmus Partnership

Address

Henley College Coventry
Henley Road, Bell Green
Coventry
CV2 1ED
England

Email

pqq@litmuspartnership.co.uk

Website

http://www.henley-cov.ac.uk