Published date: 30 May 2024

Last edited date: 31 May 2024

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 1 July 2024, 12pm

Contract summary

Industry

  • Legal services - 79100000

  • Legal documentation and certification services - 79130000

Location of contract

Any region

Value of contract

£740,000

Procurement reference

tender_388391/1360542

Published date

30 May 2024

Closing date

1 July 2024

Closing time

12pm

Contract start date

20 August 2024

Contract end date

19 August 2029

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The Foreign, Commonwealth & Development Office (the 'FCDO') - is the government department responsible for promoting British interests overseas and supporting our citizens and businesses around the globe. FCDO safeguard the UK's security, defend our values, reduce poverty and tackle global challenges with our international partners.

The FCDO has estate property around the world (including the United Kingdom) and operates in over 280 different locations. The estate comprises Embassies & High Commissions (anything from a stand-alone, freehold building on a secure compound, to a fitted-out leased office in a multi-occupied, high-rise building), visa offices, Residences for Heads of Post and residential buildings for diplomats. Additionally, there are individual "legacy" properties such as churches, cemeteries, etc.

To assist with the facilitation of acquiring, executing, and managing this estate, the Estates, Security and Network Directorate (ESND) of the FCDO, wish to appoint a Supplier to provide Notary Services. These services will support the authentication and drafting of legal documents for use in international contexts. The notary services for which the Tenderer is invited to tender for include but are not limited to, notarial services, powers of attorney, legalisation, acting and attesting within foreign languages and translation services.

The objectives of this contract are to:
- Establish a commercial arrangement with an experienced partner that provides value for money for the department by supporting the timely, wise, and effective management of the FCDO estate and that of its One HMG Partners (Other Government Departments and arms-length bodies) through the provision of notary services for complex international legal transactions.
- Establish a viable and resilient process that can deliver on the accurate and timely provision of notary services, ensuring no additional cost or time to the department.

The scope of services includes providing the following, in relation to the FCDO estate and those of its One HMG Partners; grant of power and delegated authority,
- General legal advice, legal opinions, and guidance
- Drafting appropriate supporting documentation for the acquisition, management and disposal of property interests
- Miscellaneous advice on UK, international and overseas local law
- Advice and guidance on the intricacies and levels of complexity of each task
- Translation services for legal documentation
- Acting and advising in a Notary capacity in various languages and jurisdictions
- Knowledge of the relevant legal procedures and mechanisms
- Notarial, certification and legalization services
- Prompt and timely turnaround of all legal notarial documentation
- Arranging secure delivery of documents to UK and overseas addresses
- Other ad hoc advice/services as advised

The Contract will be for an initial 5 year period with an option to extend for up to a further 2 years.

More information

Links

Additional text

Important Information for all Potential Suppliers

In order to participate and gain access to the Invitation To Tender pack, potential suppliers should access the FCDO's e-procurement portal, JAGGAER ONE, available via the below link.

URL: https://fcdo.bravosolution.co.uk/web/login.html

Once logged in, search for ITT reference 6415.

If a potential supplier is not registered on the portal, click the link above (or copy and paste the link into your web browser) to be taken to the home page. Click the "Click here to register!" button, and follow the on-screen instructions to complete registration.

Registration takes approximately 5 minutes and is free of charge.

Two-Factor Authentication (2FA)

Potential suppliers should note that two-factor authentication will be required to access the FCDO's e-procurement portal, JAGGAER ONE, which requires Google Authenticator to be downloaded onto a mobile device. For more information in relation to two-factor authentication, a guide can be accessed by clicking the link on the home page of the FCDO's e-procurement portal, JAGGAER ONE.

About the buyer

Address

Abercrombie House, Eaglesham Road
East Kilbride
G75 8EA
Scotland

Email

corrine.collins@fcdo.gov.uk

Website

https://www.gov.uk/government/organisations/foreign-commonwealth-development-office