Published date: 1 April 2022

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 16 February 2022, 5pm

Contract summary

Industry

  • Travel agency and similar services - 63510000

Location of contract

Any region

Value of contract

£151,000 to £250,000

Procurement reference

C4A60411105

Published date

1 April 2022

Closing date

16 February 2022

Closing time

5pm

Contract start date

28 February 2022

Contract end date

20 November 2022

Contract type

Service contract

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Newable Ltd is seeking a third-party provider to source and manage return flights, accommodation and transfers for up to 7 overseas delegations as outlined in the key service requirements below. Please note that in all cases both the dates of travel and markets are provisional and subject to change.

We are inviting providers to also consider (in addition to working with us to manage the accommodation, return flights and transfers) making and managing the arrangements for any required visa's.

All arrangements will be made in collaboration with the Newable Team, recognising that you have extensive experience and good travel management capabilities. Potential suppliers are invited in their tender submission to outline their experience in providing support to delegations travelling overseas, how their internal processes support management of this process and how they will manage the budgets in line with the values outlined below including details of their own management fees. We encourage potential bidders to include any other relevant information in support of their tender.

Visit details

NB: All dates and destinations are subject to change:

• Sustainable Fashion - India, Delhi & Mumbai - 26th March - 1st April 2022- 10-20 travellers
• Industrial Clean Growth - Israel, Tel Aviv - 23rd - 29th April 2022- 10-20 travellers
• Agri-Tech - Netherlands, Amsterdam- 13th - 17th June 2022- 10-20 travellers
• Urban Systems - India, Indore & Bangalore- 16th - 22nd July 2022- 10-20 travellers
• Advanced Manufacturing - India, Pune & Bangalore- 10th - 16th September 2022- 10-20 travellers
• 5G Technology - Japan, Tokyo- 5th - 12th November- 10-20 travellers
• Artificial Intelligence - Canada, Montreal - 12th - 19th November 2022- 10-20 travellers


Selected Supplier responsibilities

• Organising, booking and management of accommodation, flights and transfers
• Payment of all accommodation, flights and transfers within agreed budgets
• Liaison with the Newable Team and businesses to ensure delivery of a successful event

All arrangements will be made in collaboration with the Newable Team, recognising that you have extensive experience and good travel management capabilities. Potential suppliers are invited in their tender submission to outline their experience in providing support to delegations travelling overseas, how their internal processes support management of this process and how they will manage the budgets in line with the values outlined in the invite to tender document attached including details of their own management fees. We encourage potential bidders to include any other relevant information in support of their tender.


Suppliers that wish to bid for this contract should first consider their capacity to deliver against the requirements set out in this document and then take the following actions:

a) Complete the Tender submission proforma and send by email to Virgilia.kasbarian@newable.co.uk
b) Submit your Tender with all supporting evidence by 5.00 pm on Thursday 17th February 2022.
c) If bidders have any questions these can be submitted by email to Virgilia Kasbarian.

Virgilia.kasbarian@newable.co.uk
T: +44 (0)20 7940 1534

Please note that in the interests of fairness and transparency, any questions and any related responses will be sent by email to all parties that have indicated their intention to bid.

NB: No tender received after the closing date and time for receipt of tenders will be considered.

Proposals will be assessed and evaluated using the evaluation matrix in Appendix 1. Each criterion will be scored using the Marking Criteria set out below.

All tenders submitted will be formally scored by a tender evaluation panel. The members of the panel will undertake a "conflict of interest" assessment prior to tender evaluation to assess whether they are in situations in which personal or financial interests may compromise professional judgement and integrity.

The final scoring results will be made available to unsuccessful tenderers should they require feedback on their rating. Bidders identities will not be released to other parties.

Newable Ltd is looking for the best value for money bid. The contract will be awarded on the basis of the tender that is the most economically advantageous.

KEY PROJECT ASSESSMENT CRITERIA:
A EXPERIENCE - 15%
B SERVICES- 15%
C PLANNING & PROCESSES- 30%
D COST- 40%


Newable Ltd, on behalf of Innovate UK and Innovate UK EDGE, will be organising and delivering a number of Global Business Innovation Programmes (GBIPs).
The Programmes, delivered by the Innovate UK Edge London team, aim to help innovative UK businesses to grow and scale globally. The GBIPs do this through accessing global innovation collaboration and partnership opportunities through a programme approach, encompassing a visit to a global market and wrap around support from a specialist adviser. Harnessing the expertise of Innovate UK EDGE, businesses are provided support to help build capacity through a three- phase programme - get ready for the market; visit the market; and, exploit the opportunity.
As part of these programmes, Innovate UK and Innovate UK EDGE will be organising up to 7 overseas market visits. The aim is to invite approximately 15 UK SMEs for each of these visits, accompanied by 3 to 5 members of staff.
The purpose of this tender is to invite proposals from organisations that can satisfy the specification of requirements and can demonstrate their ability to meet the key output and quality measures within the budget guidelines. The tender process allows Newable Ltd to evaluate proposals in an objective, neutral and consistent way.

The tender sets out a clear timeframe for responses and required content for submissions. The tender will provide the basis for evaluating proposals and ensuring best value to Newable Ltd. The specification of requirements will form the basis of our agreement and terms with the preferred supplier.
Please download and read the full invitation to tender document attached for more information before submitting your proposal.

More information

Previous notice about this procurement

Global Business Innovation Programmes- Travel Agent Services

  • Opportunity
  • Published 3 February 2022

Links

Additional text

Please download and read the full invitation to tender document attached for more information before submitting your proposal.

Award information

Awarded date

22 February 2022

Contract start date

28 February 2022

Contract end date

20 November 2022

Total value of contract

£196,008

This contract was awarded to 1 supplier.

Address

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Contact name

Hannah Bowler

Address

140 Aldersgate Street
Barbican
EC1A 4HY
UK

Telephone

07885556663

Email

hannah.bowler@newable.co.uk