Published date: 4 February 2019

Last edited date: 4 February 2019

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 6 February 2019

Contract summary

Industry

  • Restaurant and food-serving services - 55300000

  • Canteen and catering services - 55500000

  • Entertainment services - 92300000

    • Dance and performance entertainment services - 92340000

    • Circus services - 92341000

Location of contract

PO1 2BJ

Value of contract

£3,000 to £105,000

Procurement reference

P00003110

Published date

4 February 2019

Closing date

6 February 2019

Contract start date

1 March 2019

Contract end date

29 February 2020

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Portsmouth City Council (the Authority) is inviting expressions of interest from suitably qualified and experienced providers to tender for this project.

The scope of which will comprise of but may not be limited to providing circuses and associated entertainment at Southsea Common and King George V Playing Fields, Cosham. The 2019 season consists of four planned circus events, three at Southsea Common and one at King George V Playing Fields, Cosham. The Authority is looking to secure a programme that provides a varied offering of events in the City.

The planned dates for the circuses are as follows:

Southsea Common
o 1 week between 8th April 2019 and 15th April 2019
o 1 week between 27th May 2019 and 3rd June 2019
o Up to 2 weeks between 16th September 2019 and 30th September 2019

King George V Playing Fields
o 1 week between 29th July 2019 and 5th September 2019

Historically the two locations have lent themselves to different types of event with traditional big top events for a wide audience at Southsea Common and smaller events aimed at families at younger audiences at King George V Playing Fields.

With this in mind, the Authority is offering each site as a separate Lot. Suppliers are invited to bid for one or both of the sites, either individually or on a combined based.

Suppliers can bid for as many of the dates as they wish to provide, however, preferred dates must be clearly identified within the response and ranked in order of preference.

Circus providers will be required to make a payment to the Authority for each event. While the value of each site has not been set, the Authority reserves the right to set aside bids that do not provide a minimum of ?10,500 per event at Southsea Common and a minimum of ?3,000 per event at King George V Playing Fields, Cosham.

The Authority is offering an initial contract period of one year with the possibility of extending the term by a further two years to a maximum total term of three years, in increments to be agreed, subject to the agreement and performance of both parties.

The closing date for receipt of your expression of interest is given against the heading entitled - Date documents can be requested until.

More information

Links

Additional text

Portsmouth City Council is currently in the process of seeking expressions of interest for the following project - Circus Entertainment at Southsea Common and King George V Playing Fields.

The full details and ability to express an interest will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend,

https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current

Once on the page you can either scroll down or use the search function to find the relevant project.

Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk


Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Procurement Service

Address

Guildhall Square
Portsmouth
Hampshire
PO1 2BJ
United Kingdom

Telephone

023 9268 8235

Email

procurement@portsmouthcc.gov.uk