Published date: 12 July 2017

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 6 January 2017

Contract summary

Industry

  • Office, school and office equipment cleaning services - 90919000

Location of contract

SS6 8EB

Value of contract

£615,000

Procurement reference

2017/S 111-223793

Published date

12 July 2017

Closing date

6 January 2017

Contract start date

1 August 2017

Contract end date

31 July 2022

Contract type

Service contract

Procedure type

Restricted procedure

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The successful Supplier will be required to provide cleaning services for The FitzWimarc School (the Client).

The FitzWimarc School was founded in 1937 and provides 11-18 education in Rayleigh, Essex. The School has been judged outstanding by Ofsted and became an Academy in March 2015. The School has a reputation for excellence, is heavily oversubscribed each year and achieves national recognition, particularly in sport. The sixth form opened in September 2016 with year 12 and will extend to year 13 in 2017.

The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for the School. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.

The basis and rationale that the Client requires the successful Supplier to operate to at all times, is being able to provide a School that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification.

The contract being tendered is to commence 1.8.2017 until 31.7.2020 and will be fixed price in nature, with the Supplier invoicing the Client for 1/12th of the annual cost on a monthly basis.

It should be noted that the successful Supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

At present the cleaning is part in-house and part out-sourced. Cleaning is required for 42 weeks per year, term time + 3 school holiday weeks. There are currently 7 members of cleaning staff directly employed by the Client. The current incumbent, Ridge Crest Cleaning Services, has 7 members of staff on site including a supervisor. There are incumbent members of cleaning staff who are members of the LGPS.

The total value of the current contract is circa 123 000 GBP per annum.

Please be advised that this contract will be let on a 3 + 2 years basis.

Please be advised that there is a minimum requirement for a Supplier's employer's liability and public liability insurance of 10 000 000 GBP.

Whilst the Client prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.

More information

Previous notice about this procurement

The FitzWimarc School - Tender for Cleaning Services.

  • Opportunity
  • Published 9 December 2016

Links

Additional text

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The selection questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/the_fitzwimarc_school__cleaning_services

The closing date for receipt of the Selection Questionnaire is 6.1.2017 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Award information

Awarded date

24 April 2017

Contract start date

1 August 2017

Contract end date

31 July 2022

Total value of contract

£755,102.23

This contract was awarded to 1 supplier.

Birkin Cleaning Services Limited

Address

Welwyn Garden City
United Kingdom

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Contact name

The Litmus Partnership

Address

The FitzWimarc School
Hockley Road
Rayleigh
SS6 8EB
England

Email

pqq@litmuspartnership.co.uk

Website

http://www.fitzwimarc.essex.sch.uk/