Published date: 16 December 2019

This notice was replaced on 7 October 2020

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 7 October 2020)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Transport services (excl. Waste transport) - 60000000

  • Storage services - 63121100

  • Document management services - 72512000

    • Records management - 79996100

    • Scanning services - 79999100

    • Archive destruction services - 92512100

Location of contract

West Midlands

Value of contract

£4,300,000

Procurement reference

19-614300-001

Published date

16 December 2019

Closing date

13 January 2020

Contract start date

16 March 2020

Contract end date

31 March 2023

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

NHS Birmingham and Solihull Clinical Commissioning Group has been allocated funding for the digitisation of their Lloyd George records / A4 paper medical records. The Clinical Commissioning Group intends to digitise the records and upload the digitised version directly into the GP practice clinical system. There are 3 main GP clinical systems utilised across the estate. These are EMIS, Vision and SystmOne (TPP).

NHS Birmingham and Solihull Clinical Commissioning Group is responsible for planning and commissioning health services for over 1.3 million people living in Birmingham and Solihull. The population is split as follows Birmingham population is approx. 1,141,400 and Solihull's population is approx. 213,933.

NHS Birmingham and Solihull Clinical Commissioning Group supports 217 GP sites made up of 169 main GP Practices and 49 branches dotted across the estate. Each GP Practice site sits within a federation with patient population varying from 2000 to 70,000.

Paper records are over 70 years old in a state of deterioration therefore becoming illegible coupled with the fact the information they hold is vital and paramount for safe medical practice. The security and accuracy of these records is vital and needs to be preserved.

Birmingham has one the youngest populations in the England, a more ethnically diverse background and higher than average level of deprivation compared to the rest of England. In comparison, Solihull is a broadly affluent borough in both the regional and national context, characterised by above-average levels of income and homeownership. Solihull is in the midst of dynamic and rapid socio-demographic change. In contrast to Birmingham's young population, Solihull has an ageing population,between 1996 and 2016 the population aged 65 and over increased by 40%.

NHS Birmingham and Solihull Clinical Commissioning Group will take a phased approach to the project. Phase one will be a small cohort of practices who have been identified, patient population for will be between 50,000 -80,000. The practices identified are all based in Birmingham and Solihull estate and utilise the three foundation clinical systems: EMIS, Vision and Systm1 (TPP).

More information

Links

Additional text

Interested providers will be able to view this notice via the 'current tenders' list on the e-procurement system In-Tend, available on the following link: https://intendhost.co.uk/scwcsu/aspx/Home

In order to submit a bid, you will need to be registered on the e-procurement system and 'express an interest', and then complete a response as specified within the procurement documents.

On registration, please include at least two contacts to allow for
access to the system in times of absence.

The services are deemed to be subject to the full regime of current EU procurement legislation and as such this tender will be conducted in accordance with, and governed by, the Public Contracts Regulations 2015. This contract will therefore be
awarded in accordance with the provisions applicable in Section 5 (sub-section 7) of the Public Contracts Regulations 2015.

The contracting authority intends to observe the provisions and 10 day standstill period described in the Public Contracts Regulations 2015. Unsuccessful Bidders and applicants will receive scores and reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the Bidder/applicant was unsuccessful. Deadlines for lodging appeals should be in accordance with the Regulations.

About the buyer

Contact name

Garry Mitchell

Address

Pomona House
Oak View Close
Torquay
TQ2 7FF
England

Email

commercial.procurementhub@nhs.net