Published date: 2 February 2021

Last edited date: 26 February 2021

This notice was replaced on 3 August 2021

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 3 August 2021)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Helium - 24111300

  • Instrumentation and control equipment - 31682210

  • Machinery for liquefying air or other gases - 42511200

    • Gas-distribution network - 44161110

    • Gas distribution and related services - 65200000

Location of contract

SO17 1BJ

Value of contract

£333,000

Procurement reference

2020UoS-0216

Published date

2 February 2021

Closing date

18 March 2021

Closing time

12pm

Contract start date

31 March 2021

Contract end date

30 March 2024

Contract type

Supply contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The University of Southampton are tendering for an upgrade of the helium liquefaction system TCF20 into a campus wide distribution system for liquid helium and recollection of warm helium gas. The targeted solution is to extend the TCF20 liquefier within Building 46 at the University of Southampton Highfield Campus in Southampton to increase its liquid helium capacity (1), adaptation to the gas capture system at Building 27 located also on the main campus for collection of warm gas (2) and install a trailer solution to transport gas and liquid between Building 46 and Building 27 (3). We are looking for a complete solution for the realisation of this helium system.

More information

Additional text

E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate).

All documentation in relation to this tender can be downloaded from In-Tend.

Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend.

Regular monitoring of the portal is the responsibility of the potential supplier/tenderer.

If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation.

Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'.

Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend.

Further instructions for the submission of responses are below:
To submit your return:
1. Log in
2. Click 'Tenders'
3. Locate the relevant project
4. View details
5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender')
6. Click on the 'Attach Documents' button and upload your return.
7. Check ALL your response documents are uploaded and displayed in the 'My Tender
Return' panel. The system will only permit your organisation to make one return.
8. Click the red 'Submit Return' button.

Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend.
Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015. The University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University.

Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement.

Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process.

Th

About the buyer

Contact name

Victoria Becheley

Address

Highfield
SOUTHAMPTON
SO171BJ
England

Telephone

02380595689

Email

vsh@soton.ac.uk