Published date: 6 December 2023

Last edited date: 6 December 2023

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 3 January 2024, 12pm

Contract summary

Industry

  • Vitamins - 33616000

  • Health services - 85100000

  • Miscellaneous health services - 85140000

    • Community health services - 85323000

    • Other community, social and personal services - 98000000

Location of contract

B4 7WB

Value of contract

£0

Procurement reference

IT-100-4117-PQ0483

Published date

6 December 2023

Closing date

3 January 2024

Closing time

12pm

Contract start date

29 January 2024

Contract end date

28 January 2027

Contract type

Service contract

Procedure type

Other

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The Healthy Start Scheme is a statutory public health initiative to improve the health of low-income pregnant women and families. Women who are at least 10 weeks pregnant and families with children under four years old qualify if they are on benefits and tax credits. The scheme offers eligible women and families ?4.25 (?8.50 for a baby under 1 year) to spend on milk, fruit, vegetables and first stage infant milk. In addition, families also receive Healthy Start Vitamins.

Birmingham City Council (the Council) require a supplier that can, electronically manage vitamin orders from distributing sites, order vitamins in a timely manner, store vitamins and distribute the vitamins across the city to active distribution sites such as:

o Children Centres
o community pharmacies
o GP practices
o midwife/health visitor teams
o nurseries
o faith organisations, with active settings currently at 138 sites.

The successful provider will:

o Must hold a current MHRA (Medical & Healthcare Products Regulatory Agency) licence for the collection and distribution of vitamins,(Copy of licence needs to be attached to application form)
o Be responsible for ordering Healthy Start vitamins through NHS Supply Chain ensuring each distribution site has sufficient stock.
o Have in place and continue to maintain stock control management software which tracks stock levels, orders, and deliveries.
o Maintain data quality and record keeping, utilising the aforementioned computer software to reflect site activity that can be gathered into quarterly reports to the commissioner which can identify trends on vitamins orders, issue, and overall distribution.
o Facilitate registration of new HSV sites.
o Ensure appropriate storage of vitamins, maintaining a temperature below 25 degrees.
o Take vitamin order requests from distribution sites, collecting relevant data regarding quantity, site code, and ensuring appropriate troubleshooting when relevant.
o Transport vitamins in response to orders, ensuring they are kept at an ambient temperature upon delivery and collection.
o Vitamin stock delivery should be completed in a timely manner (within 5 working days).
o Take the lead in stock management, working closely with distribution sites and the NHS Supply Distribution Chain to maintain vitamin stock availability while minimising waste and appropriately disposing of returned/ expired stock.
o Produce quarterly performance reports for contract meetings with commissioning team, addressing any troubleshooting issues within a reasonable timeframe, and minimising any
potential risks.

The contract will commence on February 2024 for a period of 3 years with the option to extend for a further 1 year subject to funding availability and supplier performance.

The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and...

More information

Links

Additional text

If you are interested in tendering please click on the following link to access Birmingham City Council's tender Portal.

Delivery Notes

Birmingham

Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Manjit Samrai

Address

10 Woodcock Street
Birmingham
West Midlands
B4 7WB
United Kingdom

Telephone

0121 464 8000

Email

manjit.samrai@birmingham.gov.uk