Published date: 6 January 2022

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 29 July 2021, 3pm

Contract summary

Industry

  • Facilities management services - 79993100

Location of contract

East Midlands, West Midlands

Value of contract

£972,000 to £6,757,000

Procurement reference

EXTRASFM1

Published date

6 January 2022

Closing date

29 July 2021

Closing time

3pm

Contract start date

1 April 2022

Contract end date

31 March 2032

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The Contracting Authority requires soft facility management services (grounds maintenance, building and window cleaning and pest control) to the 3,514 dwellings located in its 13 retirement villages and 3 housing schemes predominately in the West and East Midlands with a growing portfolio. The Contracting Authority's mission is to create strong sustainable communities and they are committed to making a positive difference. The quality of these services provided is therefore of paramount importance . The Contracting Authority is therefore seeking to appoint Contractors who can deliver these services to the highest possible standards and can demonstrate a proven track record for these services. Economic Operators will be required to complete a selection questionnaire. This will be used to select those Economic Operators who will be invited to submit a tender.

All documentation can be downloaded from https://etenders.rand-associates.co.uk. eTenders@Rand is Rand Associates Consultancy Services Ltd's eProcurement portal (the 'Portal') for downloading/submission of the selection questionnaires and the draft procurement documentation and communicating requests for and responses to clarifications.

All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.randassociates.co.uk.

After creating an account on eTenders@Rand, users will receive an email with a link to activate their account.

Once activated and logged in, users will need the following code to register for the procurement documentation: EXTRASFM1

All queries and any clarifications must be communicated using the secure email messaging function within the Portal.

Should Economic Operators have any queries, or experience difficulties with the registration or download/upload system, they should email eTenders@rand-associates.co.uk

Tenders may be submitted for all lots.

Maximum number of lots that may be awarded to one tenderer: 2

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

The Three Lots are West, East and South.

Contracts may be awarded for combining West and South, or East and South, or three individual Contracts may be awarded.

More information

Previous notice about this procurement

THE EXTRACARE CHARITABLE TRUST - Contracts for Soft Facility Management

  • Opportunity
  • Published 29 June 2021

Links

Award information

Awarded date

25 November 2021

Contract start date

1 April 2022

Contract end date

31 March 2032

Total value of contract

£20,750,761

This contract was awarded to 2 suppliers.

Fidelis Contract Services Ltd

Address

Birmingham

Reference

Companies House number: 7682858

Supplier is SME?

No

Supplier is VCSE?

No

Just Ask Estate Services Ltd

Address

West Byfleet

Reference

Companies House number: 05956392

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Address

7 Harry Weston Road
Coventry
CV3 2SN
England

Email

betterlives@extracare.org.uk