Published date: 18 December 2017
This notice was replaced on 5 June 2018
This notice does not contain the most up-to-date information about this procurement. The most recent notice is:
Awarded contract (published 5 June 2018)
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Software package and information systems - 48000000
Location of contract
BS2 8BB
Value of contract
£275,000
Procurement reference
tender_158564/635950
Published date
18 December 2017
Closing date
15 January 2018
Contract start date
9 April 2018
Contract end date
8 April 2025
Contract type
Service contract
Procedure type
Open procedure
Any interested supplier may submit a tender in response to an opportunity notice.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
The University of Bristol has approved a business case to procure a system to manage the accommodation functions of its Residential and Hospitality Services Division. The University would expect to deploy the new solution "out of the box" with minimal configuration and it is therefore of the utmost importance that the chosen system offers a suitable level of relevant functionality and is a close fit to the specified requirements.
Full requirements are detailed later in the document but as a minimum the University would expect the selected product to offer the high-level functionality below:
Accommodation Allocation -
Bulk and targeted email communications
Applications for accommodation
Automated accommodation allocation
E-inductions
Logging of arrivals, departures, transfers, leavers and void/vacancy management
Facilities Management -
Room inventory including asset tagging
Room check-in and check-out
Damage charges
Post and parcels
Health & Safety checklists
Maintenance job logging and tracking for students and staff
Maintenance checks
Pastoral Care -
Incident logging and tracking including disciplinary action
Pastoral care event registration
The initial contract period is 5 years plus up to a further 2 years if the options to extend are exercised. The contract duration in Section 1 assumes the options to extend are exercised in full.
The minimum contract value is calculated over 5 years.
About the buyer
Contact name
Martyn Dean
Address
1-9 Old Park Hill
Bristol
BS2 8BB
England
Telephone
0117 9546369
Website
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