Published date: 23 March 2020

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 5 September 2016

Contract summary

Industry

  • Office machinery, equipment and supplies except computers, printers and furniture - 30100000

  • Document management system - 48311100

  • Electronic data management (EDM) - 48613000

    • Maintenance and repair of office machinery - 50310000

    • Electronic information services - 64216200

    • Document management software development services - 72212311

    • System, storage and content management software development services - 72212780

    • Document management services - 72512000

    • Documentation services - 79131000

    • Photocopying services - 79521000

    • Printing and related services - 79800000

    • Archiving services - 79995100

    • Scanning services - 79999100

    • Archive services - 92512000

Location of contract

Any region

Value of contract

£125,000,000

Procurement reference

RM3781/ Corrigendum

Published date

23 March 2020

Closing date

5 September 2016

Contract start date

26 October 2016

Contract end date

25 October 2020

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The provision of Managed Print and Content Management Services throughout the United Kingdom tailored to provide managed print strategies and content management solutions involving Automation / Optimisation.

The duration of the Lot 3 Framework Agreement is for four (4) years (48 months), with a maximum Call Off Contract period of seven (7) years (84 months).
The scope of this Lot 3 Managed Print and Content Management Services is for the provision of a Fully Outsourced solution which enables strategic management of information including printed output which is tailored to the requirements of Contracting Authorities.
As part of the overall delivery of a Fully Outsourced Solution the Potential Provider shall provide hardware,software, applications and ongoing management of the solution, as appropriate and consultancy services.
Potential Providers shall be able to provide all of the following requirements of Managed Print Services:
- Optimal range of equipment;
- Security management;
- Inventory management;
- Online notification system;
- Automated work-flow/business optimisation process;
- Third parties and multi vendor fleet-management;
- Post- order maintenance services.
The following Content Management Services shall only be delivered as enhanced Services, in addition to the above, as part of the Fully Outsourced solution.
- Document/ information;
- Supporting mobile workforce;
- Electronic Document and Records Management Systems (EDRMS);
- Hybrid mail.

More information

Attachments

Additional text

Due to the current COVID-19 pandemic, Crown Commercial Service (CCS) believes that the first condition set out in Regulation 72(1)(c) Public Contracts Regulations 2015 has been fulfilled in respect of the Framework Agreement.

Crown Commercial Service has taken the decision to extend existing framework agreements that were due for reprocurement for a period of twelve (12 months). This is to enable CCS resource to be diverted to procuring urgent requirements to deal with COVID-19 consequences and to relieve pressure on the supply chain while short staffed, to enable businesses to continue to deliver services and goods to customers. CCS intends to deliver replacement framework agreements as quickly as possible after the initial COVID-19 impact

Award information

Awarded date

26 October 2016

Contract start date

27 October 2016

Contract end date

26 October 2020

Total value of contract

£125,000,000

This contract was awarded to 1 supplier.

Please refer to attached list of successful supplier's

Address

As above

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Contact name

The Minister for the Cabinet Office acting through Crown Commercial Service

Address

9th Floor, The Capital
Old Hall Street
Liverpool
L3 9PP
England

Telephone

0345 010 3503

Email

supplier@crowncommercial.gov.uk

Website

www.gov.uk/ccs