Published date: 21 April 2023

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 22 May 2023, 12pm

Contract summary

Industry

  • Hire of buses and coaches with driver - 60172000

Location of contract

PO1 2AL

Value of contract

£3,444,069 to £9,184,184

Procurement reference

IT-26-4825-P00004825

Published date

21 April 2023

Closing date

22 May 2023

Closing time

12pm

Contract start date

30 July 2023

Contract end date

29 July 2026

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

Portsmouth City Council- the 'council' - is seeking tenders from suitably qualified and experienced Contractors for the provision of contracted supported bus services to ensure a continuous provision of socially desirable bus routes where there are no commercial services but there is a demand from residents and visitors who otherwise would be unserved by public transport.

Under the contracting model the successful Contractor/s will finance operation of the services through a combination of subsidy provided by the Council fixed at point of tender and passenger fare income. The services relate to six existing routes which are currently operated by First Hampshire & Dorset. Each route is being tendered as a specific Lot with the Council entering into an individual contract for each Lot / Route. Each Lot includes for Sub-Lot options comprises of the current route timetable (Sub-Lot Option A) along with further specified timetable reduction / addition options.

The Lots and Sub-Lot options are set out within the procurement documents. Tenderers / Contractors may submit tenders for any or all Lots and Sub-Lot options in any combination. For each Lot only one Sub-Lot option will be awarded from, multiple Sub-Lot option awards will not be made from any of the Lots.

The council is targeting to have awarded contracts for all routes by 20th June 2023 with services commencing for all routes from 30th July 2023. Each contract will run for a base term of 3 years and each will have an option to extend by a further 5 years in increments to be agreed, subject to agreement and performance of both parties, up to a maximum total term of 8 years as permitted under the Transport Act (1985).

Tenderers should note that the contract values stated within this notice have been issued solely for the purposes of form submission requirements and are legally non-binding upon the Council.
The value published of ?9,184,184 has been calculated by summing reported revenue and Council subsidy values for each of the Lots / Routes for period of 1st April 2022 to 31st March 2023 and then multiplying by a factor 8 in line with the maximum extended total term that each of the contracts may run for. The value of the contracts let via this procurement process will be determined by the 3 year fixed subsidy submitted at point of tender by the successful Tenderer / Contractor for each Lot combined with the fare revenue generated over the term of the contract by the successful Tenderer / Contractor.

The Council will run the procurement process in accordance with the 'Open Procedure' as set out within the Public Contracts Regulations (2015). The procurement timetable is set out below:

o Contract notice published on Find a Tender - 21st April 2023
o Procurement documents available on In-tend - 21st April 2023
o Deadline for requests for clarification - 10th May 2023 - 23:59
o Tender return deadline - 22nd May 2023 - 12:00
o Award ...

More information

Links

Additional text

Portsmouth City Council is currently in the process of seeking expressions of interest for the following project - Contracted Bus Services - Portsmouth.

The full details and ability to express an interest will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend,

https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current

Once on the page you can either scroll down or use the search function to find the relevant project.

Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk


Is a Recurrent Procurement Type? : Yes

About the buyer

Contact name

Liz Burford

Address

Guildhall Square
Portsmouth
Hampshire
PO1 2AL
United Kingdom

Telephone

4918

Email

liz.burford@portsmouthcc.gov.uk