Published date: 8 February 2019

Last edited date: 8 February 2019

This notice was replaced on 29 March 2022

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 29 March 2022)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Repair and maintenance services of central heating - 50720000

  • Commissioning of heating installations - 50721000

Location of contract

IP1 2DE

Value of contract

£5,100,000

Procurement reference

IBC/0938

Published date

8 February 2019

Closing date

28 February 2019

Contract start date

1 October 2019

Contract end date

30 September 2025

Contract type

Works

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No


Description

Domestic Gas Servicing, Repairs and Maintenance Contract incorporating Industrial systems and installations within Sheltered Schemes and Homeless Units.

The contractor will be responsible for the provision of a comprehensive gas servicing, repair and maintenance regime that ensures tenant and the general public's safety.

A full works programme for carrying out and providing a Landlords Safety Record as per Gas Safety (Installation and Use) Regulations 1998 must be adhered for the duration of the contract; this scope will cover domestic and commercial installations.

Maintenance and repairs upon gas installations are to be carried out as required in order to ensure that the gas installations are fully operational and operating in a safe working manner.

All works carried out as an emergency will be in accordance with the lump sum or the prices detailed in the schedule of rates, at no extra charge to the Council.

IBC is the largest landlord in Suffolk providing management and maintenance to approximately 7500 rented properties. Our properties include a mix of bungalows, flats, houses, homeless units and 15 sheltered housing schemes. IBC also manages sheltered schemes and various other properties.

The Council is committed to providing a high quality service with an active involvement from our tenants in the development, delivery, and review of the services. We have obtained several awards for our service.

An important element of our repairing obligation is the servicing and maintenance of the gas appliances, systems, and supply. It is the landlord's responsibility to ensure the safety of its tenants; the Gas Safety (Installation and Use) Regulations 1998 specifically deal with the duties of the landlord to ensure that gas appliances, fittings, and flues provided for tenants use are safe.

This contract is intended to provide our tenants with a high quality gas servicing and maintenance service offering both peace of mind and good value.

The Council continually provides an excellent service to our tenants by working closely and professionally with our gas contractors.

Data and contract information is shared using a 'shared web based portal'.

A vital part of the contract involves the legal requirement of the contractor to produce a valid gas Landlord Safety Record, which is currently stored and recorded electronically.

Emergency and/or breakdown cover is provided 365 days per year / 24 hours.

Gas central heating and hot water systems are maintained and serviced as required, each attendance is recorded and a job sheet produced.


More information

Links

Additional text

This opportunity is available in the 'current tenders' area of www.suffolksoucring.co.uk.

Interested parties are invited to express their interest in order to gain full access to the tender documentation.

Is a Recurrent Procurement Type? : Yes


About the buyer

Contact name

Brian Clark

Address

15-17 Russell Road
Ipswich
Suffolk
IP1 2DE
United Kingdom

Telephone

+44 1473433903

Email

brian.clark@ipswich.gov.uk

Website

https://www.ipswich.gov.uk/services/procurement-and-tendering