Published date: 8 April 2022

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 4 April 2022, 12pm

Contract summary

Industry

  • Miscellaneous business and business-related services - 79900000

Location of contract

South West

Value of contract

£600,000

Procurement reference

17/02/1078 Venue Services - CCS RM6217 Lot 4 - Travel & Venue Solutions

Published date

8 April 2022

Closing date

4 April 2022

Closing time

12pm

Contract start date

5 April 2022

Contract end date

4 April 2026

Contract type

Service contract

Procedure type

Call-off from a framework agreement

A mini-competition or direct purchase from a pre-established framework agreement.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Venue Services Requirement

Background

The Business Support Team (BST) currently own the process for sourcing and booking venue and meeting room requirements. Due to the Covid pandemic, there has been an increase in the number of external venue and meeting room requirements with Inspectors running virtual events. For small scale individual requirements (i.e. 1 delegate, 1 day), the BST source venues themselves and have built up a pool of venues primarily used across the UK. For large scale requirements (i.e. training, team meetings, 50+ delegates, number of days), PINS have utilised the venue services contract with Calder Conferences where best value and cost savings can be achieved.

Requirement

PINS have an ongoing requirement for the provision of venue finding services for meetings, booking of group accommodation and supporting services.

Sourcing venues for meetings within the UK,

Accommodation booking for 9 delegates or more,

Supporting services including digital and hybrid meetings,

Online and offline booking process via submission of booking request form,

Management of bookings including amendments, cancellations and refunds.
DIrect Award

Award information

Awarded date

5 April 2022

Contract start date

5 April 2022

Contract end date

4 April 2026

Total value of contract

£600,000

This contract was awarded to 1 supplier.

CALDER CONFERENCES (EM) LIMITED

Address

Unit 4 Woodside Court,Clayton Wood Rise
LEEDS
West Yorkshire
LS16 6RF
GB

Reference

Companies House number: 04295888

Supplier is SME?

Yes

Supplier is VCSE?

No

About the buyer

Contact name

Linda Paul

Address

2 Temple Quay The Square
BRISTOL
BS16PN
England

Email

Procurement@planninginspectorate.gov.uk

Website

https://www.gov.uk/government/organisations/planning-inspectorate