Procurement of Education Management System

Contract summary

Industry

• Educational software package - 48190000

Location of contract

Yorkshire and the Humber

Value of contract

£1,120,000

Procurement reference

DN497495

Published date

15 December 2022

Closing date

2 September 2021

Closing time

12am

Contract start date

1 February 2022

Contract end date

31 January 2027

Contract type

Supply contract

Procedure type

Competitive procedure with negotiation (above threshold)

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

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Description

Hull City Council is looking to procure a deployable, cloud based Education Management System (EMS) for use across the education team within the authority.

The Council is looking for providers who are interested in bidding for this contract who have a developed solution currently deployed within other Local Authority environments of a similar size to Hull and whose solution can provide a data driven approach to support and help deliver the service areas requirements with its internal and external stakeholders.

The programme aims to deliver;

• deliver efficiencies through the improved use of IT systems, particularly through improving the connection between School MIS and the EMS.
• improve accessibility and usability of management information.
• increase face to face time with children, young people and their families.
• support agile working.
• reduce the administration burden on front line staff.
• reduce the total cost of systems and provide seamless integration with other council IT systems as required.
• Provide a single point of access to all the relevant internal and external users including but not limited to children, parents, professionals or carers.

The solution itself must be able to at least offer the following services, complying with all statutory guidance as required;

• Address Management
• Admissions & Transport
• Attainment & Results
• Business to Business Data Exchange (B2B) & Data Management
• Children's Support Services Case Management
o Child Missing Education
o Children Looked After Virtual School
o Education Welfare
o Education Welfare Prosecutions
o Education Phycology
o Elective Home Education
o IPASS - Integrated Physical & Sensory Support Service (Hearing, Vision & Sensory)
o Priority Families
• Children in Entertainment and Employment
• Data Collection & Management
• Early Years
• Fair Access and Exclusions
• Family information service
• Free School Meals
• GIS Routing and Distance Calculations.
• Governors
• Pupil Planning
• Safeguarding Children in Education
• SEN & EHCP
• SEND Parent Portal
• SEND Professionals Portal - for professionals use for plans
• SQL, Scheduled Tasks and Email Functionality
• Reporting and Business Intelligence (SQL, SSRS & Crystal Reports)
• System Administration
• Training Manager (used by Governors and Early Years)
• Transport (Home to School Bus Passes)
• Virtual Schools and ePEP

The authority is also seeking to procure its Client Caseload Management System (CCIS) as part of this tender, with the goal of improving data flows between the services ensuring that all involved parties are presented with up to date and accurate information that they need to deliver an effective service.

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More information

Previous notice about this procurement

Procurement of Education Management System

• Opportunity
• Published 29 July 2021

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Award information

Awarded date

22 November 2022

Contract start date

18 November 2022

Contract end date

17 November 2027

Total value of contract

£850,000

This contract was awarded to 1 supplier.

ACCESS UK LIMITED

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About the buyer

Contact name

Ben Holtby

Address

Town Hall Chambers,39 Alfred Gelder Street
HULL
HU12AG
England

Telephone

01482 613328

Email

ben.holtby@hullcc.gov.uk