Published date: 8 February 2017

This notice was replaced on 21 July 2017

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 21 July 2017)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • School catering services - 55524000

Location of contract

DY10 2BY

Value of contract

£700,000

Procurement reference

2017/S 023-039703

Published date

8 February 2017

Closing date

3 March 2017

Contract start date

1 August 2017

Contract end date

31 July 2023

Contract type

Service contract

Procedure type

Restricted procedure

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The successful Supplier will be required to provide catering services for Holy Trinity School.

The contract will commence on 1.8.2017 for a period of three years, concluding on 31.7.2020, with the option to extend for a further term of up to three years and will be offered on a guaranteed performance basis.

Turnover of the catering service in 2015/16 was circa 117 000 GBP.

In September 2014, Holy Trinity became a Free School. A Free School in England is an independent, state-funded school which is free to attend but which is not controlled by the Local Authority. The school is governed by the Holy Trinity Academy Trust, a non-profit charitable trust that signed a funding agreement with the Secretary of State.

Holy Trinity are an all-age school, from age 4 to age 18, on the same site. Children who enter at age 4 will be able to continue, if they and their parents wish, until their school education ends at age 18. Adjacent to the school is Little Trinity Nursery, with circa 80 infants aged 2-4 years old.

Holy Trinity is a small school, with a family atmosphere, starting with up to around 470 pupils in September 2014 and rising to a maximum of around 690, when full, in September 2018.

School days and term times are based on those of the current school. These involve slightly longer school days, shorter school terms (180 days a year overall rather than the usual 190), but also a higher number of taught hours overall than most state schools.

The contract covers the scope for the provision of all catering within the school, which currently includes Holy Trinity Nursery, breakfast club, morning break, lunch, limited hospitality and free issue requirements. Free school meals and hospitality will be charged based on consumption and at net food cost.

The Client expects the successful contractor to enable the continued development of catering through the provision of an innovative, healthy food service, prepared on-site. Sufficient 'local presence' is required to ensure effective ongoing management of the contract throughout its term.

The Client intends to focus heavily on healthy, fresh, seasonal, locally sourced produce and sees the catering service as an exciting opportunity to complement the overall uptake, student and parent experience, through the regular introduction of new ingredients, themed and promotional events. The successful contractor will be required to play their part in acting as a catalyst for improvement of the pupil experience.

The Client sees effective use of the school council, daily pupil assemblies, website, twitter account and a regular parent's newsletter, as key in support of dynamic promotional activities to communicate to all interested parties.

The Client invites Suppliers to consider what capital investment they may provide in support of plans to improve the pupil meal experience and reduce school administration, e.g. implementation of

More information

Links

Additional text

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/holy_trinity_school

The closing date for receipt of the Selection Questionnaire is 3.3.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

About the buyer

Contact name

The Litmus Partnership

Address

Holy Trinity School
Birmingham Road
Kidderminster
DY10 2BY
England

Email

pqq@litmuspartnership.co.uk

Website

http://www.htsfreeschool.co.uk/