Published date: 9 January 2024

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 13 October 2023, 12pm

Contract summary

Industry

  • Technical testing, analysis and consultancy services - 71600000

  • Technical inspection and testing services - 71630000

  • Monitoring and control services - 71700000

    • Survey services - 79311000

Location of contract

PO1 2BJ

Value of contract

£0

Procurement reference

IT-26-4872-P00004872 - AWARD

Published date

9 January 2024

Closing date

13 October 2023

Closing time

12pm

Contract start date

8 January 2024

Contract end date

8 January 2028

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

Portsmouth City Council 'the council' is inviting tenders from suitably qualified and experienced suppliers for inclusion on a multi-supplier framework agreement for the provision of asbestos surveying and consultancy services.

The framework will be used to source asbestos testing and consultancy services for the council's portfolio of 15,000 social housing properties and 900 corporate assets. The framework will also be accessible to Gosport Borough Council, Rushmoor Borough Council and Southampton City Council, however the council can provide no guarantees in respect of usage by these additional named Contracting Authorities.

The council is targeting to have awarded the framework agreement by 13th November 2023 with commencement from 8th January 2024. Once established the framework agreement will run for a term of 4 years.

Spend per annum via the framework agreement is estimated to be in the region of £450 - £500K. Call off contracts may be let which have terms which go beyond the framework term as long as they are awarded within the 4 year term of the framework.

The highest scoring 5 suppliers will be appointed onto the framework agreement on a ranked basis.

Concurrently with establishing the framework, a term service contract for standard services incorporating a schedule of rates will be awarded to the highest scoring supplier on the framework. The term service agreement will be used for services to sites which are of a consistent value, quantity and complexity and fall within agreed Schedule of Rates. The term service contract will run for 4 years with an option to extend in increments to be agreed for a further 2 years.

Services procured through the term service contract is estimated at approximately £350,000 per annum. Individual orders are likely to be frequent with value varying between £250 - £5,000, however generally they will be in the lower value range. The
contract will be let using the council's bespoke term service contract.

Contractors allocated onto the framework will provide contingency for the term service contact on a ranked basis in case of any capacity or significant performance issues.

In addition to the Term Service contract all contractors allocated onto the framework will be invited to participate in mini competitions for non-standard services. Non standard services will be characterised by being of a higher value in comparison to one off dwelling surveys, volume, complexity or do not fall within the agreed schedule of rates .

Estimated value for non-standard services is approximately £150,000 per annum, approximately £100,000 of this demand is estimated to be from the council and £50,000 of demand from other named contracting authorities, The number of call offs are likely to be low across the framework term, with value expected to vary with no upper or lower limit, however generally will be between £5,000 - £50,000. Contracts will be let u...

Award information

Awarded date

3 January 2024

Contract start date

8 January 2024

Contract end date

8 January 2028

Total value of contract

£0

This contract was awarded to 5 suppliers.

ABP Associates Ltd

Address

Unit 8 Chancerygate Business Centre, Manor House Avenue, Millbrook, Hampshire, United Kingdom, SO15 0AE

Reference

None

Armstrong York

Address

Stanhope Industrial Park, Wharf Road, Stanford Le Hope, Essex, Great Britain, SS7 0EH

Reference

None

Envirochem Analytical Laboratories Limited

Address

12 The Gardens, Broadcut, Fareham, Hampshire, United Kingdom, PO16 8SS

Reference

None

Gully Howard Technical Ltd

Address

5 St. George's Business Centre, Portsmouth, Hampshire, United Kingdom, PO1 3EY

Reference

None

Tersus Consultancy Ltd

Address

Rainham House, Manor Way, Rainham, United Kingdom, RM13 8RH

Reference

None

About the buyer

Contact name

Procurement Service

Address

Guildhall Square
Portsmouth
Hampshire
PO1 2BJ
United Kingdom

Telephone

023 9268 8235

Email

procurement@portsmouthcc.gov.uk