Published date: 10 March 2017

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 14 April 2017

Contract summary

Industry

  • Software package and information systems - 48000000

Location of contract

North West

Value of contract

£2,500 to £24,999

Procurement reference

A2SS VansNW

Published date

10 March 2017

Closing date

14 April 2017

Contract start date

1 May 2017

Contract end date

31 May 2017

Contract type

Not specified

Procedure type

Not specified

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Request for Quotation: Vans Northwest Ltd

Overview: Vans Northwest Ltd is a quickly evolving Van sales, leasing and Vehicle service operation, based in the Northwest which has outgrown its basic management system.

Based in Haydock, Merseyside the company is the North West Supplier of Vans and Leasing via the Vanarama franchise business model.

Currently maintaining a pool of 2000+ existing sales/leasing customers' vehicles, the company is looking to upgrade its current very basic software programme, in order to keep up with its expanding customer base, manage performance and increase profitability.

Requirements: The required software must include the following;

1. Service & Sales management for the existing Vehicle pool and data base with the ability to increase indefinitely. Including Technician job sheets and a workshop clocking system.
2. Parts stock management both within the on-site stores facility and externally supplied "just-in time" stock.
3. Accounts package to be compliant with SAGE for invoicing & purchase orders.
4. CRM package to link to link to sales department and service department.
5. Management reports to link all of the above.

Deliverable Timescale: Project to commence 1st May 2017 and be completed within 2 months.

Estimated Budget: The work will be part funded through European Regional Development Fund. We estimate that the project falls within the £2,500 - £24,999 bracket and therefore, under current Public Procurement Regulations, there is no formal tender procedure but a detailed written quotation is required.

Evaluation Criteria:

Quotations will be evaluated upon the following criteria:

• Cost (40%)
• Demonstrate skills and understanding of the industry sector (20%)
• Understanding of the brief/clarity of quotation (20%)
• Delivery timescales (10%)
• Ease of communication (10%)

Scoring Methodology:

4 = Excellent Proposal meets and in some places exceeds the requirement standard.
3 = Good Proposal meets required standards.
2 = Acceptable Proposal meets the required standard in most respects, but not all.
1 = Poor Proposal falls short of expected standard.

Proposal Format:

Proposals should clearly demonstrate how they meet the requirement set out above.

Deadlines and Submission:

Proposals for consideration are required by: 5.30pm on Friday 14th April 2017, either electronically or by post to:

Mr John Oakes - Director.
Vans Northwest Ltd
Haydock Lane, Lane Haydock WA11 9UY
Email: john@vansalesnorthwest.co.uk
Website: www.Vansalesnorthwest.co.uk
Phone: 01942 270114

Date published: 09th March 2017

This work is part funded through the European Regional Development Fund

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This work is part funded through the European Regional Development Fund

About the buyer

Contact name

Mr John Oakes - Director - Vans Northwest Ltd

Address

Haydock Lane, Lane Haydock
St Helens
WA11 9UY
England

Telephone

01942 270114

Email

john@vansalesnorthwest.co.uk

Website

www.Vansalesnorthwest.co.uk