Published date: 4 March 2024
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Printing and related services - 79800000
Graphic design services - 79822500
Specialty design services - 79930000
Location of contract
SN2 2EH
Value of contract
£180,000 to £250,000
Procurement reference
IT-223-2024-P/REF EH 00002024
Published date
4 March 2024
Closing date
4 April 2024
Closing time
12pm
Contract start date
15 July 2024
Contract end date
28 February 2030
Contract type
Service contract
Procedure type
Restricted procedure (above threshold)
A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
We are looking for a supplier to design and layout our members' handbook (324pp). We will devise the flatplan of the handbook, liaising with the chosen supplier on the design and layout. We will provide the copy while the supplier will use our image library to source appropriate images in response to overall handbook discussions and briefing. The supplier will also work closely with our content production team and the selected printer to prepare files for print, manage the colour and quality of the files, and press pass the handbook.
At this point in time the handbook design is an annual activity - however we are considering moving towards a biennial model. On that basis there will be at least two handbook designs required during this period of contract - and while others may be required if the annual model continues - please be aware this may move to biennial during the specified contract.
During 2024 we are introducing a refreshed brand identity (including new tone of voice, primary and secondary colour palette, photography and illustration guidelines) which means, coupled with the potential move to a biennial publication model, we are looking for fresh designs and potential format specifications that align with our new identity. Suppliers invited to the ITT stage will be given access to the new brand guidelines and assets to support their creative response. The chosen supplier for the 2025/26 handbook will be the first to produce the handbook in the new brand so this is an exciting time for the development and design of a key tool of our membership retention strategy.
English Heritage appoint and manage the handbook printer through a separate framework and we expect the successful tenderer to work with English Heritage and their selected printer on tasks including artwork preparation, colour proofing and press passing.
The initial term of contract will be 3 years, 7 months. There will be provision to extend by a further two periods of 1 year each so a maximum contract duration of five years, 7 months. The start date will be 15 July 2024 commencing with the 2025/26 issue, and the initial end date will be 29 February 2028. If we maintain the annual publication this will end with the 2027/28 issue. The option to extend for up to an additional 2 years would see the end dates of 28 February 2029, and 28 February 2030 accordingly. Each extension year will be agreed individually, and we reserve the right to change the frequency at any time during this contract.
This tender is using a Restricted process and so first step will be completion and response to a Selection Questionnaire. Suitably qualified suppliers will then be invited to take part in the Invitation to Tender (ITT) stage. It is expected that a contract will be awarded by June / July 2024.
More information
Links
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- https://in-tendhost.co.uk/english-heritage/aspx/Home
- Additional information on how to apply for this contract
Additional text
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In order to register, download details and respond to this opportunity - suppliers are asked to visit https://in-tendhost.co.uk/english-heritage. Once registered and logged in, please visit Tenders / Current to view and express interest in this project.
Is a Recurrent Procurement Type? : No
About the buyer
Contact name
Richard Leatherdale
Address
Firefly Avenue
Swindon
Wiltshire
SN2 2EH
United Kingdom
Telephone
07768368978
Richard.Leatherdale@english-heritage.org.uk
Website
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Closing: 4 April 2024, 12pm