Published date: 13 January 2025
This notice was replaced on 13 January 2025
This notice does not contain the most up-to-date information about this procurement. The most recent notice is:
Opportunity (published 13 January 2025, last edited 15 January 2025)
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Document management software development services - 72212311
Project management software development services - 72212331
Information technology services - 72222300
Location of contract
SW1P 4DF
Value of contract
£3,500,000 to £8,000,000
Procurement reference
CF-0438500D8d000003VQwdEAG
Published date
13 January 2025
Closing date
14 February 2025
Closing time
4pm
Contract start date
7 April 2025
Contract end date
6 June 2030
Contract type
Service contract
Procedure type
Open procedure (above threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
Yes
Description
The procurement documents are available for unrestricted and full direct access, free of charge, at https://defra-family.force.com/s/Welcome Any questions, requests to participate or tender submissions must be submitted electronically via this portal.
The Authority requires to provide a Contract Management System (CMS) and any related services in order for Defra to manage various New Engineering Contracts (NEC), supporting a number of key infrastructure assets.
The Authority is seeking a direct supplier to provide a 'Commercial of the shelf' (COTS), 'Software as a System' (SaaS), that also has the capability and expertise to manage all standard requirements of New Engineering Contract (NEC) model services, NEC3 and NEC4 contract forms, processes, clauses and roles promoted under NEC ways of working across the Defra Group.
The supplier shall also provide full implementation, transition and data migration support, initial and ongoing training and initial and ongoing technical support and all necessary system
maintenance and upgrades throughout the contract term.
The contract value is expected to be up to £8,000,000 (net of VAT) during the overall maximum 8-year term (5+1+1+1), which includes the cost of implementation, ongoing operational service charges, contract extensions, contract changes and an allowance for indexing of prices. The contract value is an estimate only and will be dependent upon whether an extension (in part or in whole) is enacted, whether any optional services (in part or in whole) are enacted, the extent of any contract changes, and the indices used to index prices.
NEC contract management is an ongoing requirement for departments across the Authority. The suite of NEC contracts that are used by the Authority include, but are not limited to, the Engineering and Construction Contract (ECC), Engineering and Construction Short Contract (ECSC), Facilities Management Contract (FMC), Term Service Contract (TSC) and Professional Services Contract (PSC). As multiple partner agencies across the Authority use this standard suite of contracts, one system is being sought to enable consistency and improved ways of working across the Authority group.
About the buyer
Contact name
Sharon Wilson
Address
2 Marsham Street
LONDON
SW1P 3JR
UK
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