Published date: 16 December 2019
Last edited date: 16 December 2019
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Archiving services - 79995100
Archive services - 92512000
Archive destruction services - 92512100
Location of contract
HP1 1HH
Value of contract
£70,000
Procurement reference
CPU00441
Published date
16 December 2019
Closing date
23 December 2019
Contract start date
1 April 2020
Contract end date
31 March 2023
Contract type
Service contract
Procedure type
Open procedure (below threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements below the relevant contract value threshold.
Contract is suitable for SMEs?
No
Contract is suitable for VCSEs?
No
Description
The Council requires a contractor to provide a service for the storage, disposal and retrieval of its paper records.
Key components of contract:
o The transfer of our existing storage boxes to the new contractor (If applicable)
o Arranging Collection of new storage boxes to go into storage
o The Council must be able to use a contractor on-line portal to request records, submit instructions, monitor inventory, and track progress of retrieval, submit and monitor disposal requests. Administrative access and user access is required.
o Delivery / retrieval service for records when required (both next day, and in case of emergency; same day) and the ability to have records scanned back securely to BSI 1008 standards.
o Secure, safe and compliant storage of the records.
o Secure and evidenced certified destruction of records when required (at your premises)
o Effective Contract Management, Account Management and performance monitoring
o Auditing and advice on optimum storage performance would be useful
o A simple, accurate and efficient invoice process, preferably one invoice per month
Contract Period
The Contract period will be for an initial period of 5 years with the option to extend the contract by a further 2 years. The commencement date for the contract will be 1 April 2020
All the Tender Documents and correspondence must be submitted via the Councils e-tendering portal.at http://www.supplyhertfordshire.uk
Please submit your completed tender document via the Council's e-tendering portal no later than 12 noon 23 December 2019. Any tender submitted either manually or by email will not be accepted.
More information
Links
-
- https://in-tendhost.co.uk/supplyhertfordshire/aspx/
- Tender notice
- Additional information on how to apply for this contract
Additional text
-
All the Tender Documents and correspondence must be submitted via the Councils e-tendering portal.at http://www.supplyhertfordshire.uk
Please submit your completed tender document via the Council's e-tendering portal no later than 12 noon 20 December 2019. Any tender submitted either manually or by email will not be accepted.
Is a Recurrent Procurement Type? : No
About the buyer
Contact name
Sue Foster (DBC)
Address
The Marlowes
Hemel Hempstead
Hertfordshire
HP1 1HH
United Kingdom
Telephone
01442 228346
Website
Share this notice
Closing: 23 December 2019
All content is available under the
