Published date: 16 September 2020

Last edited date: 5 October 2020

Closed early engagement


Closing date: 5 October 2020

Contract summary

Industry

  • Software package and information systems - 48000000

Location of contract

London

Procurement reference

LPPNELFT001-DN499521-88141753

Published date

16 September 2020

Closing date

5 October 2020

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Camden and Islington NHS Foundation Trust are gathering information from the market regarding Electronic Rostering solutions for medical staff. Suppliers are asked to view express interest in the opportunity on the ProContracts tendering portal https://procontract.due-north.com/SupplierRegistration/Register . The opportunity is Project ID DN499521. Specification: A. System Requirements - E-Rostering System for Medics
- The system and all of its functionalities are web based solutions which can be accessed without an N3/HSCN connection, and vice versa.
- Users can securely access the system when working remotely (e.g. from a non-NHS site, or from home).
- Compatible across multiple browsers (particularly Internet Explorer, Google Chrome and Mozilla Firefox), with support for both new and older versions.
B. Electronic Rostering Solution
Functionality Specification
• Facility to record all clinical availability (e.g. duties worked) and unavailability (e.g. absence) for all our medical staff group, including auto-roster functionality to automatically generate rosters
• Ensure Skills can be added to an individual's profile to help achieve appropriate skill mix
• Provide automatic reconciliation with the Trust's payroll system to eliminate the need for paper timesheets
• Provide capability to apply rules to ensure compliance with medical contractual, national, and local guidelines on safe working hours
• Provide access for medical staff to the eRostering system remotely (web access) to view rosters, request leave, request swaps and book temporary work etc.

Interfaces with other systems
- The electronic roster solution has a built-in interface with the NHS's national HR and Payroll system (ESR), which enables staff updates / changes completed on the ESR system to be automatically interfaced to the eRoster solution.
- Can either supply or ensure the ability to integrate with other relevant trust systems that may be procured to support Job Planning, Appraisal and Revalidation.

Integration with other systems
- Mandatory integration with other systems:
o Electronic Staff Record (ESR) - NHS's National HR & Payroll system
- Desirable integration with other systems:
o Smartphone 'App'
o HealthRoster (Supplied by Allocate Plc)
o Temporary Staffing (Supplied by NHS Professionals)
Licensing Information
- 160 User licenses
C. Reporting
Standard Reports
- Provide reporting capability for team leaders to access information about their teams (e.g. duties, absence, sickness, unused hours) including reporting against Key Performance Indicators.

More information

Previous notice about this procurement

RFI for Electronic Rostering System for Medical Staff

  • Early engagement
  • Published 16 September 2020, last edited 25 September 2020

About the buyer

Contact name

Pelham Wickes

Address

CEME Centre - West Wing
Marsh Way
Marsh Way
RM13 8GQ
England

Telephone

+44 3005551201

Email

pelham.wickes@nelft.nhs.uk

Website

http://www.nelft.nhs.uk