Published date: 6 April 2017

Last edited date: 6 April 2017

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 18 April 2017

Contract summary

Industry

  • Library software package - 48160000

  • Imaging and archiving system - 48329000

  • Database software package - 48611000

    • Database-management system - 48612000

    • Electronic data management (EDM) - 48613000

Location of contract

West Midlands

Value of contract

£25,000 to £34,000

Procurement reference

HEREFCC-DN250953-71855881

Published date

6 April 2017

Closing date

18 April 2017

Contract start date

1 June 2017

Contract end date

31 May 2022

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

Herefordshire Archive Service collects, preserves and makes available for research the archives produced by a wide range of individuals and organisations in Herefordshire and the diocese of Hereford. These functions incorporate several interconnected activities:

• Accessioning - the receipt and logging of archives transferred to Herefordshire Archive and Records Centre (HARC)
• Cataloguing - describing archives so that they can be accessed
• Preservation/ conservation - archival storage, packaging and repair of documents

Currently, these processes are carried out by means of disparate paper based systems and general electronic applications. Herefordshire Council is looking to introduce an archive management system to bring all these processes together.

More information

Additional text

Herefordshire Council has published this opportunity on the 'Supplying the Southwest Portal'. To view the tender documentation related to this opportunity you will need to register on the portal.

To Register with Supplying the Southwest Portal (Procontract) click on the link below or copy and paste the link into your browser address bar; https://www.supplyingthesouthwest.org.uk

If you are already registered with the Supplying the Southwest portal you may need to update your preferred areas of operation to include Herefordshire Council. Log into your account, click on My Opportunities/Update Company Profile/ User Accounts (click on your account name)/Opportunity Areas (click on Change Opportunity Areas). Either select via "Area:"; "All South West" or "By Council" and check the tick box to add Herefordshire to your selection and "Save".

About the buyer

Contact name

Phillip Clayton

Address

Council Offices
Plough Lane
Hereford
HR4 0LE
England

Telephone

+44 1432383729

Email

phillip.clayton@herefordshire.gov.uk

Website

https://www.herefordshire.gov.uk