Published date: 29 May 2024

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 9 February 2024, 5pm

Contract summary

Industry

  • Records management - 79996100

Location of contract

SW1A 2EG

Value of contract

£2,325,000

Procurement reference

tender_348416/1359588

Published date

29 May 2024

Closing date

9 February 2024

Closing time

5pm

Contract start date

1 September 2024

Contract end date

31 August 2028

Contract type

Service contract

Procedure type

Call-off from a framework agreement

A mini-competition or direct purchase from a pre-established framework agreement.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The Government manages the records of the former British Coal Corporation. This is
a combination of business documents and personal data which includes a significant
number of historic occupational health claims files. In part, this is to enable us to
respond to disease/illness personal injury claims arising from working for the
Corporation pre-privatisation in 1994. We also have a duty to ensure that the
information is kept safe and is managed securely.
We require a service that enables:
- secure storage of over 2.8m physical records and 47m digital records
- the ability to retrieve these promptly and to provide them to the public and the
Department's contractors as appropriate
- scanning of physical records for onward processing
- preparation and transfer of records to The National Archives
- disposal of records no longer required
- the hosting of a digital platform that allows contractors to access records
- the facility to search documents in terms of categories, e.g various types of
colliery minutes and key work searches.

More information

Attachments

Award information

Awarded date

9 May 2024

Contract start date

1 September 2024

Contract end date

31 August 2028

Total value of contract

£2,323,000

This contract was awarded to 1 supplier.

Iron Mountain (UK)

Address

Ground Floor, 4 More London Riverside, London, United Kingdom, SE1 2AU

Reference

Companies House number: 01478540

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Contact name

Waseem Rana

Address

2 Dearmans Place
Salford
M3 5DS
England

Email

waseem.rana@energysecurity.gov.uk