Published date: 16 August 2017
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Horticultural services - 77300000
Location of contract
London
Value of contract
£1,900,000
Procurement reference
REDBR001-DN291768-81593339
Published date
16 August 2017
Closing date
18 September 2017
Contract start date
1 December 2017
Contract end date
30 November 2021
Contract type
Service contract
Procedure type
Open procedure
Any interested supplier may submit a tender in response to an opportunity notice.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
The Council of the London Borough of Redbridge ("the Authority") is seeking Tenders from suitably experienced and qualified organisations for appointment to the Framework Agreement for the Provision of Arboricultural and Horticultural Services in the London Borough of Redbridge ("the Framework").
The Framework shall commence on 1st December 2017 and, subject to satisfactory performance, shall continue up to and including 30th November 2021 ("the Framework Period").
The Framework is divided into five (5) Lots as follows:-
Lot 1: Arboricultural Services: (In the region of fifteen (15) organisations to be appointed)
All tree related maintenance operations from ground level and within the tree for pruning and tree removal.
Lot 2: Horticultural and Aboricultural Services (In the region of fifteen (15) organisations to be appointed)
All grounds maintenance related activities from shrub, Rose and hedge pruning, shrub bed maintenance, ground clearance, tree work at ground level and tree/shrub planting.
Lot 3: Grass Cutting Operations (In the region of five (5) organisation to be appointed)
Amenity grass cutting on the highway and other Authority owned sites.
Lot 4: Weed Control and Pesticide Treatment: (One (1) organisation to be appointed)
General applications on footpaths and shrub beds.
Lot 5: Arboricultural Emergency Service: (One (1) Primary and one (1) Secondary organisation to be appointed)
Standalone fixed term provision for in and out of hours emergency tree service
The Authority's estimated expenditure per annum required under each of the Lots is as follows:
Lot 1: Arboricultural Services between £100,000 and £200,000 per annum
Lot 2: Horticultural and Arboricultural Services between £100,000 and £200,000 per annum
Lot 3: Grass Cutting Operations between £50,000 and £75,000 per annum
Lot 4: Weed Control and Pesticide Treatment between £100,000 and £200,000 per annum
Lot 5: Arboricultural Emergency Service at approximately £5,000 per annum
Organisations shall be aware that the above anticipated expenditure is provided for information and guidance purposes only and should not be considered as the actual expenditure that will apply during the Framework Period.
Organisations are permitted to tender for any one (1) or more Lots for which they consider they are suitably qualified and experienced. Organisations shall be aware however that appointment to each Lot will be evaluated separately. Therefore appointment to one Lot of the Framework will not automatically mean the organisation is appointed to any other Lot for which it submitted a Tender. Organisations shall see above for the number of organisations the Authority anticipates appointing to each Lot.
More information
Additional text
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Tenderers shall be experienced in providing similar services and shall also be required, as part of their Tender, to complete a Selection Questionnaire containing information about their economic and financial standing, technical capability and other general information. This information will be assessed to establish that the organisation is financially viable and technically capable of undertaking a contract of this nature. Also, as a pre-condition to their Tenders being evaluated, Tenderers will have to satisfy the mandatory and discretionary grounds for exclusion contained in the Selection Questionnaire.
The Authority carries out financial appraisals of all organisations that Tender for the Authority's contracts to ensure that such organisations satisfy the Authority's minimum standards of economic and financial standing. In this instance the Authority has set the following financial thresholds for each Lot:-
Lot 1 - minimum of £67,000 annual turnover in last 2 years
Lot 2 - minimum of £67,000 annual turnover in last 2 years
Lot 3 - minimum of £47,000 annual turnover in last 2 years
Lot 4 - minimum of £112,000 annual turnover in last 2 years
Lot 5 - minimum of £8,000 annual turnover in last 2 years
The Authority has also set a ratio of no lower than 8 out of 20.
The Authority retains discretion to exclude any organisation that fails to meet this standard.
Appointment to each Lot of the Framework shall be based on the most economically advantageous Tenders received from those organisations that submit a Tender for that Lot. Such Tenders shall be evaluated in accordance with the following Evaluation Criteria:
Price 70% Quality 30%
A full breakdown of the Evaluation Criteria is contained in the Tender Documents (Volume C).
Organisations are advised that whilst it is the intention of the Authority to utilise the Framework as the primary source of the services covered by each Lot, the Authority reserves the right to obtain the service from alternative sources should this represent best value. Further, appointment of an organisation to any Lot on the Framework does not guarantee any minimum level of income for the organisation or that the organisation will be awarded any Call-Off Contract during the Framework Period. All Call-Off Contracts shall be awarded in accordance with the procedures detailed in the Tender Documents (Volume C) and the Specification (Volume B).
Organisations shall be aware that any Call-Off Contract awarded prior to the expiration of the Framework may continue beyond the expiration of the Framework Period. In such circumstances the organisation will be bound by the terms of the Framework and the Call-Off Contract, including but not limited to with regard to the price for the Call-Off Contract, until such time as the Call-Off Contract expires or is terminated by the Authority.
The Authority considers that the Transfer of Undertakings (Protection of Employment) Regulations 2006 as amended by the Collective Redundancies and Transfer of Undertakings (Protection of Employment) (Amendment) Regulations 2014 ("TUPE") are likely to apply to Lot 4: Weed Control and Pesticide Treatment of the Framework Agreement. Organisations will be required to comply with their obligations under TUPE without additional cost to the Authority.
The Contact Documents comprise of the following:
• Instructions for the Submission of a Tender;
• Conditions of Contract (Volume A);
• Specification (Volume B);
• Tender Documents (Volume C - incorporating Schedule of Rates in an Excel Spreadsheet as Schedule A); and
• Transfer of Undertakings (Protection of Employment) Regulations 2006 (as amended) Staffing Details (Volume D) (Lot 4 only)
Any organisation that considers it has the expertise to be appointed to any one or more of the Lots on the Framework can obtain the Contract Documents in accordance with the instructions below:-
• Register your organisation free of charge at www.londontenders.org;
• Await acceptance: you will receive an e-mail confirming your username and password for the London Tenders Portal;
• Use your username and password to log in to the London Tenders Portal and express your interest in the Framework;
• After you have expressed an interest you will receive an e-mail link to access the Contract Documents;
• Then follow the guidance contained in the Instructions for Submission of a Tender;
• All Tenders must be submitted via the London Tenders Portal.
All Tenders shall be submitted in accordance with the Instructions for the Submission of a Tender and must be submitted by no later than 17:00 Hours (05:00 pm) on Friday 8th September 2017.
About the buyer
Contact name
Stephen Potter
Address
7th Floor, Lynton House
255-259 High Road
Ilford
IG1 1NN
United Kingdom
Telephone
+44 2087083085
Website
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Closing: 18 September 2017
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