Published date: 8 June 2017

Last edited date: 8 June 2017

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 10 July 2017

Contract summary

Industry

  • Software package and information systems - 48000000

  • Catering services - 55520000

  • Development of transaction processing and custom software - 72232000

Location of contract

B15 2TT

Value of contract

£0

Procurement reference

SC5545/17

Published date

8 June 2017

Closing date

10 July 2017

Contract start date

8 August 2017

Contract end date

7 August 2023

Contract type

Supply contract

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Supply and Installation of Procure to Pay Solution (Catering)

The University wishes to establish a contract with a Single Provider for the provision, implementation and ongoing support and maintenance of a fully integrated Central Billing, Procure to Pay and Stock management solution. The annual procurement spend is in the region of 4M GBP. The successful provider would be able to provide a fully integrated service of both 'systems and procurement' to support Hospitality and Accommodation Services (HAS), they would provide monthly summary billing and have appropriate systems in place to provide the University with excellent value for money and an excellent service level demanded by a large Russell Group University with over 34,000 students.

The University is looking to replace several of its existing systems in order to operate one system which will meet the needs of an expanding catering operation for now and into the future. The system must cater for the different functions operating in the university, namely purchasing, finance and catering operations. The system should ideally provide modules which provide the functions listed below and further be able to maximise market price across a wide category of food and drink products able to deliver contract price compliance whilst providing an end to end contract management solution for the institution.

1.1 E-invoices and supplier payments with detail analysis
1.2 Financial systems integration
1.3 Procure to Pay
1.4 Recipe management
1.5 Stock management combined with production planning system facility.
1.6 Supplier management
1.7 Epos integration and sales analysis

More information

Links

Additional text

All main correspondence should go via the University's In-Tend website. Your tender documents and information must be submitted via In-Tend by the date and time specified; www.in-tendhost.com/universityofbirmingham

Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Susanna Ting

Address

Edgbaston
Edgbaston
Edgbaston
B15 2TT
United Kingdom

Telephone

01214145389

Email

s.y.ting@bham.ac.uk