Published date: 8 December 2022
Awarded contract - This means that the contract has been awarded to a supplier.
Contract summary
Industry
Software package and information systems - 48000000
Location of contract
East of England
Value of contract
£0
Procurement reference
SCDC001-DN638343-25887496
Published date
8 December 2022
Closing date
31 October 2022
Closing time
1pm
Contract start date
28 November 2022
Contract end date
27 November 2027
Contract type
Service contract
Procedure type
Open procedure
Any interested supplier may submit a tender in response to an opportunity notice.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
SCDC is leading on a joint procurement exercise to acquire a Planning Obligation Administration system (the System) on behalf of the GCSP.
In both Cambridge City and South Cambridgeshire records relating to Section 106 agreements are recorded in bespoke Microsoft Access databases. Both the Cambridge City Council and the South Cambridgeshire databases maintains records relating to around 1,500 developments, respectively. In addition, Cambridge City Council also maintains a dormant database containing information on around 500 developments. Records on how section 106 monies have been spent are held separately.
Recent internal audits for the Councils highlighted weaknesses with the current systems and recommended the implementation of a new holistic database incorporating both information on the section 106 agreement and project spend management. At the same time Regulations (the Community Infrastructure Levy Regulations 2010 as amended) require annual Infrastructure funding statement and associated datasheets to the Government.
The project must therefore deliver an established and nationally recognised Planning Obligation Administration software system satisfying the following objectives:
• Ability for multiple Council departments to access data and maintain records
• A public interface providing read only access to information by third parties
• Ability to generate pre-population reports including the Infrastructure Funding Statement and Annual Monitoring Report
• Ability to generate CSV files in accordance with Government guidance (Ministry for Housing Communities and Local Government)
• Ability to create bespoke reports on any information field
• Ability to create system notifications for when site visits or obligations (including contributions) become due
• Ability to link with the TechnologyOne finance system
Further information on minimum System requirements is contained in Section 2.
The project will also deliver, as a minimum, a data migration of planning application records held by the Councils respective databases where a Section 106 agreement exists and transfer mapping information from the Idox based Total Land Charges system.
Applicants are also invited to propose solutions on data transfer from existing systems which the Council will consider separately. Data migration fees should be presented on a day rate basis.
If you wish to apply for this tender please visit our e-tendering portal at: https://procontract.due-north.com/Advert?advertId=eca1cca6-2e4e-ed11-811a-005056b64545
More information
Previous notice about this procurement
- Opportunity
- Published 17 October 2022
Award information
Awarded date
8 December 2022
Contract start date
9 December 2022
Contract end date
27 November 2027
Total value of contract
£48,000
This contract was awarded to 1 supplier.
Exacom Systems Ltd
Address
CO5 8EB
Reference
None
Supplier is SME?
Yes
Supplier is VCSE?
No
About the buyer
Contact name
James Fisher
Address
South Cambridgeshire Hall
Cambourne Business Park
Cambourne
CB23 6EA
England
Telephone
07927 681965
james.fisher@greatercambridgeplanning.org
Website
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Closing: 31 October 2022, 1pm
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