Published date: 12 August 2021

Last edited date: 25 August 2021

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 31 August 2021, 12pm

Contract summary

Industry

  • Supply services of personnel including temporary staff - 79620000

Location of contract

B70 8SZ

Value of contract

£1,000 to £2,000

Procurement reference

AN0036 120821

Published date

12 August 2021

Closing date

31 August 2021

Closing time

12pm

Contract start date

5 September 2021

Contract end date

5 December 2021

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

Job role: Secretary to Cabinet Member
Rate of pay: ?12.95 PAYE
Hours: Fulltime- Required to be office based at least once a week and as per cabinet member requirements.
Location: Home working/ Sandwell Council House
Contract Type: Agency
IR35: This role falls inside of IR35 legislation.

Job Description and Personnel Specification are attached, which also provides more information above the role.

Brief description:

Secretary to Cabinet Member. The role will require you to work closely with the Secretary to the Leader and the Secretary to the Deputy Leader and four other PA's in the department. The most important aspect of the role is the need for confidentiality. You will have experience of being a PA at Senior management/ Director level with excellent organisational skills and the ability to act on your own initiative. You will have Local Authority experience.
You will be flexible in your approach to fit in with the requirements of the Cabinet member. Currently the team of secretaries attend the office on Wednesdays. You will be required to attend the office on other days when there are Cabinet meetings taking place.
The role of a Cabinet Secretary is a none political role and there is a protocol in place that governs this:
o To undertake duties as Personal Assistant to the Cabinet Member
o Deal with all telephone enquiries
o Provide professional reception service, receiving and directing all visitors
o Maintain an electronic appointment diary
o To ensure Cabinet Member has all papers electronically for meeting. (If necessary paper copies can be provided)
o Typing all letters, reports, briefings
o Organisation of Portfolio briefing meetings and other meetings as required
o Attend briefings and take action notes/minutes and follow through actions with Officers to conclusion
o Attend any other meetings as and when required, prepare paperwork and take minutes
o To research and respond to enquiries by Chief Officers, Cabinet Members, other Members of the Council MP's and Senior Officers
o Deal with all correspondence, complaints, enquiries including Portfolio and Ward Casework
o Keep an electronic spreadsheet of all casework enquiries
o Deal with external agencies and where appropriate undertake booking of conferences travel arrangements for conference, seminars including accommodation
o To co-ordinate the preparation of speeches and presentations
o Be adaptable and flexible in your approach
o The ability to build and maintain good working relationships.
If you meet the above criteria we would love to hear from you.
Please can the agencies send over a CV, 2x up to date references and a copy of Terms and Conditions. You will also need to include your agency on cost details to each submission. Stated rates must be inclusive of all known costs.
Please note this advert is also out with our Master Vendor
You will receive further information r...

More information

Links

Additional text

Please can the agencies send over a CV, 2x up to date references and a copy of Terms and Conditions. You will also need to include your agency on cost details to each submission. Stated rates must be inclusive of all known costs.
Please note this advert is also out with our Master Vendor
You will receive further information regarding invoice terms if your candidate is appointed to this role. Invoices must be sent electronically on a weekly basis to templink_1@sandwell.gov.uk along with your workers authorised timesheet supplied by your agency. Payments are then released 14 days from the date of the invoice.
The Council will be using the In-tend e-Tendering System for this Procurement opportunity, please visit https://in-tendhost.co.uk/sandwellmbc to access the Sandwell MBC In-tend Supplier Portal.
From here you will be able to register your company, express an interest in the opportunity, and gain immediate access to the related documents.
To submit your documents, you will be required to opt in.
For a Step by Step user guide to the Sandwell MBC In-tend Supplier Portal please click on the `Guidance for Suppliers` section of the website. All procurement responses must be carried out via the Sandwell MBC In-tend Supplier Portal.
If you require further assistance in respect of the system, please contact the In-tend support team on 0844 272 8810.
Closing Date: Thursday 26th August 2021 at 12 PM.



Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Amin Aziz

Address

1 Providence Place
West Bromwich
West Midlands
B70 8SZ
United Kingdom

Telephone

0121 569 4438

Email

amin_aziz@sandwell.gov.uk