Published date: 8 January 2024

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 7 February 2024, 12pm

Contract summary

Industry

  • Irrigation equipment - 43323000

  • Irrigation works - 45232120

Location of contract

PO1 2BJ

Value of contract

£60,000 to £100,000

Procurement reference

IT-26-4922-P00004922

Published date

8 January 2024

Closing date

7 February 2024

Closing time

12pm

Contract start date

1 March 2024

Contract end date

28 February 2026

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

Portsmouth City Council ('the council') is inviting tenders from suitably qualified suppliers to provide irrigation services at 11 sites managed by Culture and Leisure Directorate. The council's target date for award of contract is February 2024 with service commencement following on March 1st 2024.

The 11 sites which will be covered under the contract are as follows:
1. Salterns Golf Course
2. Mini Links, Southsea
3. Milton Park Bowls
4. Canoe Lake Putting Area
5. Drayton Park Cricket
6. Langstone Sports Cricket
7. Rugby Camp Sports Cricket
8. Canoe Lake Sump Pumps
9. Victoria Park Pond Pump
10. Rock Gardens Pump
11. Baffins Pond pump and aerators

Interested suppliers should note that tenders are only being invited for delivery of services at all 11 of the sites, tenders for delivery of services at only 1 or 2 of the sites is not permitted under this process

The estimated annual value of the contract is ?10,000 based upon current specification, irrigation frequencies and sites. The value of the contract may increase or decrease in the event of changes to specification, changes to frequencies, and removal or addition of sites from the contract. The council cannot provide any guarantees of increases or decreases of the contract, however any increases will be capped at 50% of the per annum contract value. The upper value of the contract is ?20,000 per annum.

The initial contract term will be for 3 years with possibility of extending the term by a further 2 years in increments to be agreed, subject to the agreement and performance of both parties. The form of contract used will be the Council's standard terms for the supply of services.

The procurement timetable is set out below.

1 Procurement documents available on In-tend Monday 8th January 2024
2 Site Visits From Monday 15th January 2024 until Wednesday 24th January 2024
3 Deadline for requests for clarification Monday 29th January 2024 at 23:59
4 Tender return deadline Wednesday 7th February 2024 at 12:00
5 Evaluation of tenders completed Wednesday 21st February 2024
6 Award decision notified to bidders Friday 23rd February 2024
7 Contract award Friday 23rd February 2024
8 Start of contract Friday 1st March 2024

More information

Links

Additional text

Portsmouth City Council is currently in the process of seeking expressions of interest for the following project -Irrigation Services - Portsmouth - 2024.

The full details and ability to express an interest will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend,

https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current

Once on the page you can either scroll down or use the search function to find the relevant project.

Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk


Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Procurement Service

Address

Guildhall Square
Portsmouth
Hampshire
PO1 2BJ
United Kingdom

Telephone

023 9268 8235

Email

procurement@portsmouthcc.gov.uk