Published date: 16 December 2019

Last edited date: 24 January 2020

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 29 January 2020

Contract summary

Industry

  • Software package and information systems - 48000000

  • Networking, Internet and intranet software package - 48200000

  • Software consultancy services - 72266000

Location of contract

East of England

Value of contract

£50,000 to £100,000

Procurement reference

BIP458354287

Published date

16 December 2019

Closing date

29 January 2020

Contract start date

9 March 2020

Contract end date

8 March 2023

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

NOTE: This notice was updated on 24 January 2020 for the following reason: Extension to deadline for Expression of Interest(Bedfordshire Fire and Rescue Authority ("BFRA') has been a Microsoft Office house for many years, holding an Enterprise licence, and has also had a SharePoint Platform in place since 2005, updated to SharePoint 2007 in 2009, with no updates since. SharePoint is a major business operational system and will remain so, as it enables key aspects of the BFRA Community Risk Management Plan strategy around managing our people, our assets and our Digital Transformation aims.

As part of the BFRA Digital and Data Transformation Strategy, the decision has been made to implement Azure Active Directory, Microsoft Office 365, and to switch from on premise to a cloud-based SharePoint Online 'Out-of-the-Box' solution within Office 365, with a phased project delivery. The Service wishes to continue using SharePoint as the de facto platform for document storage, collaborative working, and much more. Microsoft SharePoint is recorded in the BFRA ICT Services Catalogue as a Service Criticality Business Operational System.

BFRA will initially run two systems in parallel for a minimum period of 6 months; the old legacy system will run alongside the new SharePoint Online. There will be no data migration, but will allow time for SharePoint Online to be configured, include functions and content for the service functional areas. A cut-off point to the legacy system is to be determined, once the scope of work to analyse and manage content is completed. This will enable a review and refresh of data taxonomy rules, security and governance.

The contract shall be let for an initial term of three (3) years with an option to extend for any period or periods of up to two (2) years in twelve (12) or twenty-four (24) month blocks, such extension to be exercised at the Authority's discretion depending on internal funding availability and the Contractor's performance during the main three (3) year contract term. For the avoidance of any doubt, the three (3) year initial term ("Services Phase") shall commence upon completion of the Implementation Period, such period comprising of the following phases:
•Phase 1: Discovery Phase
•Phase 2: System Design and Configuration Phase (includes Testing, Training)
•Phase 3: Reporting Collaboration and Mobile Working
The maximum duration of the Services Phase of the contract shall be five (5) years.

During the Services Phase, the Contarctor will be required to provide support and maintenance services.)

More information

Links

Additional text

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

About the buyer

Contact name

Elli Nikolaou

Address

Headquarters, 92 Southfields Road
Kempston
Bedford
MK42 7NR
UK

Telephone

+441234845023

Email

elli.nikolaou@bedsfire.gov.uk