Published date: 18 August 2022

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 20 September 2022, 12pm

Contract summary

Industry

  • Repair and maintenance services of building installations - 50700000

  • Energy and related services - 71314000

  • Energy-management services - 71314200

Location of contract

EC2P 2EJ

Value of contract

£1,800,000

Procurement reference

tender_303768/1095086

Published date

18 August 2022

Closing date

20 September 2022

Closing time

12pm

Contract start date

1 April 2023

Contract end date

31 March 2026

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The City of London Corporation (the "City") is looking to contract for the provision of Building Energy Management System (BEMS) maintenance.

The City requires a Building Energy Management (BEMS) solution that is maintained to achieve a system which is:
-A fully operational, interactive & responsive tool which ensures safe, efficient, and comfortable building environments
-Resilient and secure from cyber security threats
-Maintained to a very high standard to ensure plant optimisation and energy efficiency
-Used as a key tool to help the City achieve its net zero emission targets
-Future proof with the ability to integrate innovations in smart building technology

The contract will be for 36 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 24 further months.

The contract start date noted in this notice is the Service Commencement Date as defined in the tender documents.

More information

Links

Additional text

Please note that this procurement process is being undertaken using the electronic tendering system 'CapitaleSourcing' (url: www.capitalesourcing.com).

Participants should register as a supplier on the portal using the aforementioned URL/link (if not already), then search for the opportunity titled using the Reference number stated below.

The estimated total value of the contract is stated in the Summary Information section of this notice, is exclusive of VAT and for the entire duration, including all the optional extensions, together with all potential future needs as described within the tender documents.

The procurement is being run as a one stage process under the open procedure and therefore, if your organisation would like to participate in this tender exercise, it can do so by completing and returning the Qualification Envelope and the Invitation To Tender (ITT) questionnaire which can be found on the City's e-procurement portal at: www.capitalesourcing.com with the Reference number: prj_COL_20340 or itt_COL_16164.

Organisations must submit their completed Qualification Envelope and Invitation to Tender (ITT) questionnaire together with any supporting documents, via the system by the return deadline in order to participate and registration is free. Qualification Envelopes and Invitation to Tender (ITT) questionnaires cannot be uploaded after the return deadline.

The contracting authority will not be held accountable for any errors made by an organisation in submitting their applicable Qualification Envelopes and Invitation to Tender (ITT) questionnaires.

The contracting authority reserves the right at any time to vary the timescales in this notice, cease the procurement process and not award the agreement or to award only part of the opportunity described in this notice. If the contracting authority takes up any of these rights then it will not be responsible for, or pay the expenses or losses, which may be incurred by any candidate or tenderer as a result. Economic operators are solely responsible for their costs and expenses incurred in connection with the preparation of their tender submissions and all stages throughout the procurement. Under no circumstances will the contracting authority be liable for costs or expense borne by the economic operators.

The procurement process that will apply to the requirement is specified in the procurement documents accordingly.

About the buyer

Address

Guildhall PO Box 270
London
EC2P 2EJ
England

Email

loredana.sandu@cityoflondon.gov.uk

Website

www.cityoflondon.gov.uk