Published date: 16 October 2016

This notice was replaced on 16 October 2016

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 15 May 2017)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • School catering services - 55524000

Location of contract

WV4 4AG

Value of contract

£800,000

Procurement reference

2016/S 200-360917

Published date

16 October 2016

Closing date

11 November 2016

Contract start date

1 April 2017

Contract end date

31 March 2022

Contract type

Service contract

Procedure type

Restricted procedure

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The successful tenderer will be required to provide catering services to the Woodfield Junior and Infant School Federation.

Details in relation to Woodfield Junior and Infant Schools can be found at:

http://www.woodfieldjunior.com / http://www.woodfieldinfantschool.uk

The catering service provision has not been market tested in recent years and to ensure Best Value principles are applied the Head Teachers and School Governors have made a decision to tender the catering service provision.

Current roll numbers are: Junior School: 347 pupils

Infant School: 262 pupils

73 teaching and support staff

The contract will be initially for 3 years with the option of extending for a further 2 years.

Current turnover figures are circa 160 000 GBP per annum including Universal Free School Meals, normal Free School Meals and cash sales. However, this value is based on the current meal charges made by the incumbent contractor (Wolverhampton DSO).

Current uptake levels are above 70 % due to the high uptake levels of Universal Free School Meals. However, the School believes savings could be made with the review of meal charges and with improved choice and quality there is a real opportunity to increase cash sales from both pupils and staff.

Although there are two separate dining halls for Infant and Junior pupils, there is a centrally located kitchen which caters for both.

For the avoidance of doubt TUPE Regulations will apply to this contract and some if not all of the current catering staff are in the Local Government Pension Scheme (LGPS).

The successful contractor will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the Client on contract performance. It is imperative that an open book policy is offered to ensure the Federation has total clarity on financial performance.

Woodfield Junior and Infant School Federation is seeking both innovation and the application of current food trends within the tender submissions and would expect as a result of this to be able to identify 'Best Value' and work in partnership with the chosen contractor going forward.

(Further information available within the PQQ Documentation.)

More information

Links

Additional text

Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/woodfield_junior_and_infant_school_federation

The closing date for receipt of the Pre-Qualification Questionnaire is 11.11.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

About the buyer

Contact name

The Litmus Partnership

Address

Woodfield Junior and Infant School Federation
Woodfield Avenue
Wolverhampton
WV4 4AG
England

Email

pqq@litmuspartnership.co.uk

Website

http://www.woodfieldjunior.com