Published date: 27 January 2017

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 27 February 2017

Contract summary

Industry

  • Security services - 79710000

  • Guard services - 79713000

  • Patrol services - 79715000

Location of contract

Cm1 1SQ

Value of contract

£0

Procurement reference

T16/22

Published date

27 January 2017

Closing date

27 February 2017

Contract start date

1 August 2017

Contract end date

31 July 2020

Contract type

Service contract

Procedure type

Restricted procedure

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

Please find attached documents relating to the tender for University Security Services (Lot 1 - University Security Services; Lot 2 - University Library Security Services).

Please note the closing date for your Selection Questionnaire (SQ) is 12 noon on 28th February 2017.

Please do not complete the Invitation to tender (ITT) documentation. You will be informed whether you have progressed to the ITT stage.

The tender has been split into 2 lots as follows:

Lot 1 - University Security Services
Lot 2 - University Library Security Services

Tenderers are welcome to provide a submission for one or multiple lots.

Tenderers are to note lodgement of large electronic files may take time and as such tenderers must allow sufficient time to fully transmit all files prior to the closing time. Please see paragraph 1.14 of the Selection Questionnaire document for further information.

End date for Contract Finder is for information only.

More information

Links

Additional text

https://in-tendhost.co.uk/angliaruskinuniversity/

The tender is being conducted electronically using the Anglia Ruskin University eTendering system which can be found at
https://in-tendhost.co.uk/angliaruskinuniversity/ .
To receive documents, the users must first register and obtain log in details. Existing users should log in to the website and express interest.


Delivery Notes

Lot 1 - University Security Services.

Anglia Ruskin University has its own in-house Security Service which operates on a 24/7 daily basis. The structure is based around two separate teams of twelve staff rostered separately at each of our main campuses in Chelmsford and Cambridge covering a 24/7 period.

Whilst the majority of the security function is undertaken by in-house staff the University continues to have a requirement for the provision of some contracted security services, ranging mainly around satellite buildings, planned and ad hoc roster cover, and assistance with events such as Open Days and Graduations.

Additional guarding may also be required on an ad-hoc basis and sometimes at short notice; therefore, a great amount of flexibility will be required to meet with this identified need.

At the time of publishing the documentation, transfer of Undertakings (Protection of Employment) ('TUPE') may apply to this contract.

It is a mandatory requirement that individuals undertaking designated activities for the successful Supplier hold the compulsory Security Industry Authority (SIA) Licencing.

During the SQ stage, the intention is to arrive at a Short List of between 5 and 8 for Lot 1 (University Security Services) qualified Potential Providers for formal Invitation To Tender (ITT) against the requirement.

The duration of the contract will be for initial period of 36 months, with the option to extend for a further 2 x 12 months (in 12 months increments), subject to satisfactory performance.



Lot 2 - University Library Security Services.

The University Library provides customer-focused services to staff, students and approved visitors to the University. This includes the provision of study space within the libraries at Cambridge and Chelmsford until midnight during vacation periods, and extended opening hours throughout semester including 24/7 opening in key assessment periods as informed by the University Library.

This contract is for the provision of concierge-type services alongside security elements. Staff will be based at the Reception Desk and will assist library users with a range of queries about the library, IT support and the University generally, as well as managing access into the library space and regularly patrolling the libraries. Staff will need to have strong interpersonal and customer service skills as well as being literate and numerate and confident with using basic IT applications.

The contract is to be delivered at both our Cambridge and our Chelmsford sites. However occasional cover may be required at our Peterborough site to cover staff training days.

During the SQ stage, the intention is to arrive at a Short List of 5 for Lot 2 (Library Security Services) qualified Potential Providers for formal Invitation To Tender (ITT) against the requirement.

It is a mandatory requirement that individuals undertaking designated activities for the successful Supplier hold the compulsory Security Industry Authority (SIA) Licencing.

At the time of publishing the documentation, transfer of Undertakings (Protection of Employment) ('TUPE') may apply to this contract.
The duration of the contract will be for initial period of 36 months, with the option to extend for a further 2 x 12 months (in 12 months increments), subject to satisfactory performance.


Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Procurement Department

Address

Bishop Hall Lane
Chelmsford
Essex
Cm1 1SQ
United Kingdom

Telephone

0845 196 5933

Email

procurement@anglia.ac.uk