Published date: 25 June 2019

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 29 October 2018

Contract summary

Industry

  • School cleaning services - 90919300

Location of contract

NN6 8QE

Value of contract

£527,000

Procurement reference

2019/S 120-294816

Published date

25 June 2019

Closing date

29 October 2018

Contract start date

1 March 2019

Contract end date

29 February 2024

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Guilsborough Academy is a secondary school situated in the rural village of Guilsborough on the Northamptonshire / Leicestershire border. The school converted to academy status in 2011 and formed a Multi Academy Trust with Naseby Church of England Primary Academy in 2014. We believe that learning should be enjoyable and challenging. This belief, combined with the excellent teaching skills and commitment of our staff and the enthusiasm and hard work of our students, lies at the heart of our success.

The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for the school. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.

The basis and rationale that the Client requires the successful Supplier to operate to at all times, is being able to provide schools that are fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.

The contract being tendered is for 3 years in duration from 1.3.2019 until 28.2.2022 with an option to extend for a further 2 years subject to approval of the Trust. The contract will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis.

It should be noted that the successful Supplier will be expected to bring to the contract:

- innovation,

- new equipment, and

- cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

It should also be noted that these schools are rural and Suppliers are expected to ensure staffing is sufficient at all times.

At present the cleaning staff structure is:

- 1 cleaning supervisor,

- 1 assistant supervisor,

- 6 cleaning operatives,

- 7 x 6th formers with varied shifts patterns.

The current incumbent is Birkin cleaning services.

There are not any incumbent members of cleaning staff who are members of the LGPS.

The value of the current contract is:

- Guilsborough Academy: 100 000 GBP + VAT,

- Naseby CofE Primary School: 5 400 GBP + VAT.

It should be noted that this Trust may grow in size and any further schools joining the Trust over the course of this contract may, with the agreement of the Trust, be included into this contract.

More information

Previous notice about this procurement

Guilsborough Multi Academy Trust ~ Tender for Cleaning Services

  • Opportunity
  • Published 26 September 2018

Links

Additional text

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/guilsborough_multi_academy_trust

The closing date for receipt of the Selection Questionnaire is 29.10.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Award information

Awarded date

31 January 2019

Contract start date

1 March 2019

Contract end date

29 February 2024

Total value of contract

£635,000

This contract was awarded to 1 supplier.

Easy Clean Contractors Ltd

Address

Yaxley
United Kingdom

Reference

None

Supplier is SME?

Yes

Supplier is VCSE?

No

About the buyer

Contact name

The Litmus Partnership

Address

Guilsborough Multi Academy Trust
West Haddon Road
Guilsborough
NN6 8QE
England

Email

pqq@litmuspartnership.co.uk

Website

http://www.guilsborough.northants.sch.uk