Published date: 22 November 2016

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 8 January 2016

Contract summary

Industry

  • Accommodation, building and window cleaning services - 90911000

Location of contract

CV2 1ED

Value of contract

£405,000

Procurement reference

2016/S 214-389995

Published date

22 November 2016

Closing date

8 January 2016

Contract start date

1 August 2016

Contract end date

31 July 2019

Contract type

Service contract

Procedure type

Restricted procedure

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The successful tenderer will be required to provide cleaning services at Henley College Coventry which is a vibrant and friendly, medium sized FE College that provides education, training and apprenticeships for approximately 5000 part-time and 1600 full-time students.
The College has an excellent reputation for vocational courses in a wide range of areas including engineering, hospitality and catering, health and social care, hair and beauty, computing and sport. Study options are available at all levels up to and including higher education.
Henley College Coventry's redevelopment has now been completed and was officially opened in March 2014. The £8million facilities at Henley College Coventry includes a new entrance hall with an exhibition space to display learners' work, a new block with 14 large classrooms and state-of-the-art conference facilities, four new hair and beauty salons, a lively restaurant, a sports and fitness centre, and a Grade One nursery. Henley College Coventry believes in providing the best possible learner experience.
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for Henley College. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.
The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide a College that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification.
The contract being tendered is for three years in duration from 1 August 2016 until 31 July 2019, with an option for a further extension at the end of the contract term and will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
At present 14 cleaning operatives are employed to work (between the hours of 0500 and 0830), Monday to Friday, which includes a Supervisor.

More information

Previous notice about this procurement

Henley College Coventry - Cleaning Services

  • Opportunity
  • Published 10 December 2015

Links

Additional text

The College's objectives:
• To build upon the already improved standards of cleanliness within the College
• To receive a service that complies with the service standards
• To receive consistently high quality cleaning standards
• To generate an improved learning environment for all students, within the College
• To receive pro-active management support for the cleaning staff
• To hold regular review meetings with the successful contractor
• To achieve overall value for money

Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/henley_college_coventry_cleaning

The closing date for receipt of the Pre-Qualification Questionnaire is 8.1.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.

It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Award information

Awarded date

21 June 2016

Contract start date

1 August 2016

Contract end date

31 July 2019

Total value of contract

£369,971.07

This contract was awarded to 1 supplier.

Cleantec Services Ltd

Address

Watford
United Kingdom

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Contact name

The Litmus Partnership

Address

Henley College Coventry
Henley Road, Bell Green
Coventry
CV2 1ED
England

Email

pqq@litmuspartnership.co.uk

Website

http://www.henley-cov.ac.uk