Published date: 30 August 2018

Last edited date: 30 August 2018

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 30 August 2018

Contract summary

Industry

  • Library services - 92511000

Location of contract

London

Value of contract

£700,000

Procurement reference

6072018001-002

Published date

30 August 2018

Closing date

30 August 2018

Contract start date

1 November 2018

Contract end date

30 October 2020

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The University of London is proud to offer a real opportunity for an experienced and suitably qualified Supplier to provide Library Reclassification Services for Senate House Library. In 2017 the University of London Senate House Library embarked upon a Modernisation Programme. Part of this programme is the re-classification of our Modern Open Access Book Collection, from Bliss Classification (and other re-classification schemes) into a mainstream Library of Congress classification. This will allow us to present our stock in a classification system that makes sense to our users and also allows us to take advantage of shelf-ready acquisition on a large-scale. The number of items to be re-classified is approximately 530,000.

The Contract will be awarded by the result of a competitive tender, for a 2 year term:

• Contract Title Library Reclassification Services
• Contract Term 2 years or 24 months
• Extension Possibility to extend the contract term if required, upon agreement
• Estimated aggregate contract value £700,000 - £750,000 for the 2 year term
• Contract start date Early November 2018

We are looking for a skilled, knowledgeable and experienced Supplier who can provide a "beginning to end" service for this project. We anticipate that this work would involve two distinct elements: the re-classification of metadata (done offsite) and the on-site work where the Library stock is re-labelled and then re-shelved.

More information about the Library and the tender can be found in the attached contract and tender overview document. Suppliers who wish to bid for this contract must first successfully complete a Prequalification Questionnaire; this is attached, along with completion instructions. The full project plan with milestone dates and the Contract Specification will be published on this site in due course.

More information

Attachments

Additional text

All interested Suppliers are encouraged to attend a Supplier Engagement Day that will provide more information about the Contract to be awarded. Suppliers can also meet the University of London Library and Procurement Team members who are working on this project. There will also be the opportunity to ask questions about the tender and Contract.

The date and time below has been allocated for the Supplier Engagement Day and Suppliers are strongly encouraged to attend; if you cannot you should send a deputy who can take notes and ask questions:

Tender for Library Reclassification Services for Senate House Library
Supplier Engagement Day & Tour of Senate House Library
18 July 2018
10:00am - 11:30pm
University of London
The Durning Lawrence Library, Fourth Floor Senate House
Malet Street
London
WC1E 7HU (Map to Senate House)


Suppliers please contact Stephen.regalado@london.ac.uk in the University of London Procurement Team to confirm your attendance.

About the buyer

Contact name

Stephen Regalado

Address

Senate House
LONDON
WC1E7HU
England

Telephone

020 7862 8272

Email

stephen.regalado@london.ac.uk