Published date: 9 June 2022
Awarded contract - This means that the contract has been awarded to a supplier.
Contract summary
Industry
Transport services (excl. Waste transport) - 60000000
Storage services - 63121100
Data storage services - 72317000
Document management services - 72512000
Records management - 79996100
Scanning services - 79999100
Archive destruction services - 92512100
Location of contract
South East
Value of contract
£560,748.36
Procurement reference
NHSEI/DPS/LG/2/00003
Published date
9 June 2022
Closing date
8 December 2021
Closing time
12pm
Contract start date
9 March 2022
Contract end date
31 March 2023
Contract type
Service contract
Procedure type
Call-off from a dynamic purchasing system
A mini-competition or direct purchase from a pre-established dynamic purchasing system.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
The LG patient record comprises of the LG envelope and the contents, which is an important part of the patient's historical medical record. The contents may be divided into four sections: Administration, Clinical, Historical, and Lab results. There is a legal requirement to keep the full patients record for a minimum of 10 years after the death of a patient.
There are four primary reasons for digitisation of Lloyd George records:
• safer care for patients
• release of space within practices to provide additional consultation areas
• access to the full patient record at the point of care
• GP Contract commitments to digitise all Lloyd George patient records by March 2022.
Nationally supported pilot sites have facilitated the development of a national approach, specification, process map and set of standards for the digitisation of LG records, including specific standards for quality management, information and records management, business continuity, and data security.
Each Lloyd George envelope has a broad range of detailed personal information stored inside and maintaining the security accuracy, availability and integrity of these legacy records is vital. The handling of these records needs particular care; the paper records can be up to 70 years old and some records are fragile and in a poor state, coupled with the fact the information they hold is vital and paramount for safe medical practice. The lack of continuity and resilience within the paper record poses a risk to the ongoing, continuity of person-centred care.
This procurement followed a competitive tender using the NHS England and NHS Improvement Dynamic Purchasing System (DPS) (OJEU Reference 2020/S 152-373617) which was established by the NHS England and NHS Improvement National Commercial and Procurement Hub as a route to awarding contracts for Lloyd George Record Digitisation Services. It is compliant with the public procurement regulations and public authority standing financial instructions. To note, the tender is caught in the scope of the Public Contracts Regulations 2015 - Regulation 34: Dynamic Purchasing Systems.
NHS Buckinghamshire, Oxfordshire and Berkshire West (BOB) Integrated Care System (ICS) have awarded a contract to deliver their Lloyd George Record Digitisation Services
This procurement process was facilitated by the NHS England National and Commercial Procurement Hub (commissioned from the SCW CSU) on behalf of the Commissioners.
Award information
Awarded date
27 January 2022
Contract start date
9 March 2022
Contract end date
31 March 2023
Total value of contract
£560,748.36
This contract was awarded to 1 supplier.
IRON MOUNTAIN (UK) PLC
Address
4 More London Riverside
LONDON
SE1 2AU
GBReference
Companies House number: 01478540
Supplier is SME?
No
Supplier is VCSE?
No
About the buyer
Address
Oxfordshire Clinical Commissioning Group, Jubilee House, 5510 John Smith Drive, Oxford Business Park South Cowley
Oxford
OX4 2LH
England
Website
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Closing: 8 December 2021, 12pm
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