Published date: 15 April 2024
Awarded contract - This means that the contract has been awarded to a supplier.
Contract summary
Industry
Software package and information systems - 48000000
Location of contract
NN15 7QX
Value of contract
£5,000 to £11,500
Procurement reference
NNC-LGBC-BR-2022
Published date
15 April 2024
Closing date
8 August 2022
Closing time
5pm
Contract start date
22 August 2022
Contract end date
21 August 2023
Contract type
Service contract
Procedure type
Competitive quotation (below threshold)
The buyer selects a group of potential suppliers to invite to tender.
This procedure can be used for procurements below the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
North Northamptonshire Council is seeking to acquire a software solution that will facilitate a Local Government Boundary Commission (LGBC) review of its electoral arrangements.
The solution must be administered by council staff including creation & management of user permissions with associated security provisions to prevent unauthorised access.
The supplier must undertake the initial set up and import of electoral data ensuring full functionality of the software to generate accurate results. The supplier must provide ongoing technical support throughout the duration of the contract.
The package must work with modern web browsers & enable consultees to comment & propose alternative solutions and import proposals of their own for review and feedback.
The package must also enable:
Configuration of electoral areas on accurate maps with Ward, Parish, Polling District & polling stations displayed. It must enable the identification of streets & properties and number of electors at street and property level.
Mapping data to be displayed including current ward, parish and polling district boundaries, with functionality to move boundaries to amend, merge and create new electoral areas to generate multiple alternative proposals reflecting the required elector/councillor ratio and show the variation from the +/- 10% threshold.
Functionality to edit or rename electoral areas and change the number of councillors for individual areas with the associated updates to elector/councillor ratios. Calculations within the software must accurately take account of forecast electorates, future housing developments and elector/councillor ratios both present and forecast and the flexibility to re-configure areas to reflect forecasting methodology and other LGBC criteria.
The generation and export of detailed proposal reports for different scenarios which include mapping images and configuration data. It must be possible for proposals to be published and viewed by external stakeholders as part of the consultation process. The package must also support the submission of the selected proposal(s) to the LGBC.
The solution must also have the functionality to seamlessly integrate the final proposal into the Council's Electoral Management Software system (currently Xpress) to support updating the electoral register with the revised boundaries and ward names with associated quality assurance checks ensuring all data has been accurately imported and identifying any anomalies that may require attention.
Suppliers interested in this opportunity must submit a quotation. Quotations will be assessed on the basis of 70% quality and 30% price.
The deadline for quotations to be submitted is no later than 5pm on 8th August 2022.
Submissions by email to elections@northnorthants.gov.uk should quote the subject heading NNC - BR- 2022 [supplier name] quotation. Alternatively by post to Electoral Services, North Northamptonshire Council, Bowling Green Road, Kettering, NN15 7QX.
More information
Previous notice about this procurement
North Northamptonshire Council Boundary Review Software Package
- Opportunity
- Published 28 July 2022
Attachments
-
- North Northamptonshire Council Boundary Review Software Package Specification.pdf
- Technical specifications
Award information
Awarded date
22 August 2022
Contract start date
22 August 2022
Contract end date
21 August 2023
Total value of contract
£9,500
This contract was awarded to 1 supplier.
Civica Uk Ltd
Address
Castlegate House
Castlegate Drive
Dudley
DY1 4TDReference
Companies House number: 1628868
Supplier is SME?
Yes
Supplier is VCSE?
No
About the buyer
Contact name
Heather Jackson
Address
Municipal Offices
Bowling Green Road
KETTERING
NN15 7QX
England
Telephone
01536 534353
heather.jackson@northnorthants.gov.uk
Website
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Closing: 8 August 2022, 5pm